Occupation: Administration
Location: Melbourne - Southern suburbs
Reference: 1529220
Selection Criteria
* SC1 Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.
* SC2 Demonstrated capacity to work and collaborate with others in a team environment.
* SC3 Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.
Role
Working hours will be Monday - Friday, 9:30am – 2:30pm. There may be scope to increase hours periodically.
An education support class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction. This may include coordination of other education support class staff within the work area or educational program.
An education support class position supports the educational services being provided to students but must not include duties of a teacher as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students can be required individually or in groups up to 4 in controlled circumstances and where the responsibility for students remains clearly with a teacher.
Certification and/or qualifications of up to three years can be required at this level (noting that Registered Nurse is not included at this level, the first level for which is Level 1 range 3).
Responsibilities
* Provide routine clerical or other administrative support responsibilities, including general telephone, front office enquiries, mail deliveries, assisting with stock control, supporting organisation of meetings, receiving and initial processing of standard paperwork.
* Maintain, enter and retrieve data from the school's IT systems, such as the school's records system, including computerized student, staff and school records.
* Maintain and update office records, enrolment data, diary records, and basic written records.
* Support the preparation of standard routine internal and external communication according to school procedures (e.g. form letters, newsletters).
* Source basic data or factual information from given resources to support school administrative functions.
* Coordinate the delivery of administrative services within the school.
* Manage client reception and office operations.
* Support first aid facilities and assist in delivering first aid to students.
* Liaise with external first aid suppliers.
* Coordinate first aid kits for camps, excursions & activities.
* Assist in student medication administration.
* Organise annual first aid & anaphylaxis training, staff and student immunisation programs.
* Maintain data in EduSafe and Compass Chronicle.
Who May Apply
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
Diversity and Inclusion
The department is committed to diversity and inclusion and developing a workforce that is representative of the community we serve. We value diversity and inclusion in all forms – culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces. It is our policy to provide reasonable adjustments for staff with disability.
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