Program Support & Coordination
Records Management / Documentation
Holds Baseline Clearance (or ability to obtain)
Key Accountabilities
Assist the Program Manager or Project Manager, Portfolio Delivery Office to improve organisational capability and delivery by coordinating allocated projects/initiatives/work packages, as agreed.
Ensure allocated projects follow the agreed project methodology and frameworks.
Assist with reporting through to the Program Management Office on the status of projects.
Assist with the maintaining and monitoring project plans, project schedules, work hours, change variations, budgets and expenditures.
Organise the preparation, documentation of actions and minutes of key stakeholder meetings.
Provide administrative support as needed.
Undertake scheduled and ad-hoc project tasks as required
Assist with documenting project risks and issues and provide solutions where applicable.
Collaborate with, and support the broader Strategic Business Branch in the pursuit of excellence.
Ensure business need is articulated and mapped to technical solutions in consultation with technical teams.
Liaise with a diverse range of stakeholders, including clients, technical teams and various contractors to coordinate project works and provide support in resolving ICT issues.
Update project status reports, both scheduled and ad hoc. Notify the Project Manager of any potential or realized risks & issues to business and facilitate resolution.
This position does not involve direct supervision of staff.
Key Requirements
Experience in assisting the Program Manager or Project Manager, Portfolio Delivery Office to improve organizational capability and delivery by coordinating allocated projects/initiatives/work packages.
Experience in assisting with the maintaining and monitoring project plans, project schedules, work hours, change variations, budgets, and expenditures.
Knowledge in organizing the preparation, documentation of actions and minutes of key stakeholder meetings.
Experience in assisting with documenting project risks and issues and provide solutions.
Minimum of Baseline clearance or ability to obtain.
If this sounds like you:
Infopeople - Carissa San Luis