We're looking for a dynamic and highly organised individual to join our team as an EA, Admin Manager & Culture Coordinator. This multifaceted role blends executive assistance, office management, cultural stewardship, and event coordination, making it the perfect opportunity for someone who thrives in a fast-paced, people-centric environment. You'll be the heart of our Melbourne office (ANZ offices) ensuring smooth leadership operations, fostering a positive and engaging culture, and providing top-notch support to our team. You will be the 'go-to' person for calendar management, team-building activities, partner events coordinator and culture. You will report to the HR Executive Business Partner and primarily support the VP APAC.
Role:
EA / Admin Manager
Duration:
6 months
Hours:
Full time hours, 9 am - 5 pm
Days:
Monday - Friday
Rate:
$45p/h
What You'll Do:
* Provide administrative support to designated executives, including calendar management, travel arrangements, and expense reporting.
* Prepare and organise meeting materials, presentations, and reports.
* Handle confidential information with discretion and professionalism.
* Plan and execute a variety of internal and external events, including team meetings, workshops, and social gatherings.
* Manage event logistics, including venue selection, catering, and attendee registration.
* Coordinate with vendors and suppliers to ensure seamless event execution.
* Manage event budgets and track expenses.
* Partner with our internal teams, to support day-to-day operations of the ANZ offices, ensuring a clean, organised, and efficient workspace.
* Ensuring we have an office space that is fit for purpose, fun, and productive by managing office supplies, equipment, and vendor relationships.
* Organise and facilitate team-building activities, social events, and employee recognition programs.
* Be a positive and proactive presence in the office, building relationships and fostering a sense of community.
What You'll Bring:
* Proven experience in a similar role, ideally encompassing executive assistance, office management, and event coordination.
* Exceptional organisational and time-management skills, with the ability to prioritise tasks and meet deadlines.
* Strong communication and interpersonal skills, with a positive and approachable demeanour.
* A proactive and resourceful attitude, with a passion for creating a great office environment.
* Proficiency in Google Suite tools and other relevant software applications.
* A genuine enthusiasm for DoorDash's mission and values.
* A highly social personality, positive and proactive nature and love for getting things done.
You're excited about this opportunity because you will:
* Help keep our teams organised and efficient by proactively moving conflicts and enabling our leaders to make an impact
* Promote team culture and cohesion
* Plan and oversee events for our team
* Manage multiple projects simultaneously
What We're Looking For:
* 5+ years of experience in an administrative support role
* You are an expert with G-suite tools, including Google Calendar, Gmail, slides
* You are proficient in event planning, project planning and budgeting
* Exceptional communication skills
* You have a history of being a top operator in a growing organisation, such as a tech startup, large tech company, or similar company
* You enjoy diagnosing issues and implementing creative solutions to solve challenges
* You are adaptable in a shifting environment
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