Who will you be working with?
We are searching for an Executive Assistant and Office Manager for our Keysborough facility. This role will support the Senior Regional Vice President for Australia, New Zealand, and Southeast Asia and other senior leaders with travel and expenses management. It will also manage office administration for the Keysborough site.
Where is the position located?
Keysborough, Victoria.
What will your typical day look like?
Executive Assistant responsibilities
* Maintain confidential, accurate and well‐organized assistance to the Senior Regional Vice President.
* Perform a broad range of administrative tasks, including proactive diary management, preparing correspondence, compiling meeting documents and managing priorities and deadlines.
* Manage complex calendar and diary.
* Coordinate extensive domestic and international travel, including itineraries and prep packs.
* Ensure smooth, effective management of day‐to‐day operations, including phone calls, e‐mails and preparation for meetings.
* Execute high‐quality administrative processes.
* Reconcile credit card expenditure for another Director and assist the Leadership Team with filing and other duties.
* Coordinate leadership team meetings, minutes and actions (online and in‐person).
Office Manager responsibilities
* Provide high‐level administration, communication and coordination services, liaising with staff at all levels to ensure smooth running of the Keysborough site.
* Coordinate purchasing of office stationery and keep supply areas organised and tidy.
* Draft quality written correspondence in a timely manner.
* Assist in organisation of meetings, staging of company events and conferences and coordinate catering within agreed budgets and timeframes.
* Perform general administrative tasks.
What do we seek?
* 5 years of office administration / EA experience.
* Physical presence on Keysborough site is essential.
* Hands‐on experience managing and coordinating general office support.
* Highly developed oral, written communication and interpersonal skills.
* Ability to handle confidential and sensitive information with discretion.
* Proven ability to establish strong working relationships with diverse stakeholders.
* Highly motivated with strong problem‐solving skills and ability to organise and prioritise tasks in a fast‐paced environment, meet deadlines and maintain high quality work.
* Excellent computer skills including information retrieval, analysis and data compilation, and proficiency with MS PowerPoint, Word, Excel and Project.
* Flexible, mature style and calm under pressure; requires minimal direction but works well autonomously and as part of a team.
* Organised and proactive with ability to multi‐task in a fast‐paced environment.
What we offer
* Permanent full‐time position.
* Rewards & Recognition Program.
* Discounted health insurance with Medibank.
* Novated leasing options.
* Lifestyle discounts with Woolworths, Coles, Avis, JB HiFi and 500+ other retailers.
* Access to our Employee Assistance Program.
Equal Opportunity Statement
We're proud to be an Equal Opportunity Employer. We welcome talent of all backgrounds, experiences, and identities, including race, gender, age, disability, veteran status and more. Need accommodation? Just let us know – we've got you.
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