Project Officer
Location: Parramatta (Hybrid working arrangement)
Employment type: Ongoing Full Time
Salary: Clerk Grade 7/8 ($113,574 - $125,720 pa), plus employer's contribution to superannuation and annual leave loading
Your role
As a Project Officer, you will provide high‐level executive and business support to the Director and Senior Managers within a shared services team that supports multiple functional portfolios, including Security, Change management, Information technology, Design, Fleet, Insurance and Property maintenance.
You will contribute to the effective coordination of operations, people and projects by managing executive workflows, schedules, communications and maintaining strong governance and records management practices.
Working with a high degree of autonomy, you will manage competing priorities across diverse functional portfolios, and within a matrix management structure, ensuring activities are delivered accurately, efficiently and in line with organisational requirements.
This role is suited to a proactive and organised professional who can anticipate executive needs, exercise sound judgement and build productive working relationships across a complex, matrix, customer‐focused operating environment.
What you'll do
In this role you will:
* Providing high‐level executive support to the Director and Senior Managers, including diary and calendar management, meeting coordination and prioritisation of commitments
* Supporting the coordination of activities across shared service functions, including security, change management, IT, design, fleet, insurance and property maintenance
* Coordinating executive, team and project meetings across multiple service streams, including meeting documentation, capturing decisions and action items, and monitoring follow‐up to support accountability
* Managing travel coordination and bookings, within DCJ travel policies, to support operational and project requirements
* Supporting staff engagement initiatives, including planning and coordinating communications, events and team activities
* Supporting project delivery through monthly reporting, coordination, action tracking
* Coordinating recruitment and establishment actions, including staff onboarding and induction activities to ensure a consistent, well‐supported commencement experience across the shared services model
* Supporting governance and compliance activities through accurate recordkeeping and document control
* Building effective relationships with internal stakeholders to support clear communication, coordinated service delivery and timely outcomes
What we're looking for
We are seeking a motivated and highly organised professional with demonstrated experience providing high‐level executive and administrative support to senior leaders in a dynamic, shared services environment. You will have strong coordination and prioritisation skills, with the ability to manage multiple work streams across diverse functional areas.
You will bring experience supporting project delivery through effective administration, action tracking and documentation management, along with the ability to coordinate staff engagement activities, onboarding and induction processes. Sound judgement, attention to detail and experience managing confidential information and maintaining accurate records in Miniapp, TRIM is essential, as a working understanding of travel and employee related policies and well‐developed communication skills, strong digital capability and a proactive, flexible approach to meeting changing priorities.
This position is based in Parramatta and requires a minimum of 50% office attendance, in line with the NSW Government Sector workplace presence policy (C2024-03).
This role involves essential travel across the state to further support Specialist Operations teams project delivery.
Download the role description.
We focus on hiring people who share our commitment and goals of inclusion, collaboration, adaptability, courage and integrity. If you meet the essential requirements and the role resonates with you, please apply – you do not need to meet every desired requirement for us to want to talk to you.
What We Offer
We offer a variety of benefits, including:
* A challenging and rewarding career
* Flexible, autonomous work environment
* Competitive pay and conditions
* Training and development opportunities to build and maintain capabilities
* Health & Wellbeing and Employee Assistance Programs.
Want more information? Visit our website to see more information on Working for us.
We do work that really matters
Working for the Department of Communities and Justice (DCJ) provides lots of opportunities to make a real difference. We collaborate with other agencies and community partners, to improve lives and realise the potential of children, adults, families and communities. We're focused on breaking, rather than managing, disadvantage. It's work that really matters.
Apply now and join Australia's top public sector employer where we will support you and provide an exciting and flexible working environment!
Are you ready to join us?
Click apply, attach a cover letter (maximum 2 pages) outlining how you meet the requirements of the role as well as an up-to-date résumé (maximum 5 pages).
Applications close Wednesday, 6th May 2026 at 11:59pm AEST.
Got a question?
For more information about the role or what it's like to work for DCJ, please contact the hiring manager Anna Vumbaca, Senior Project Officer,
If you've got a question about applying or would benefit from an adjustment in the recruitment process to help you perform at your best (including an alternate method submission of the application), please call Sarah Nguyen on 02 9765 5046 or via
Visit Recruitment adjustments on the DCJ website to learn more.
Inclusion and Diversity lies at the heart of how we recruit
We continue to hire great people with a wide variety of skills, experience and backgrounds. This includes people with disability, Aboriginal and Torres Strait Islander People, women, people identifying as LGBTIQ+, culturally and linguistically diverse people, carers and other diversity groups.
To find out what DCJ are doing to build an inclusive and diverse workforce, visit Inclusion and diversity on the DCJ website.
Other Information
A talent pool may be created for future ongoing and temporary roles and is valid for a period of up to 18 months.
For more information visit Your recruitment journey on the DCJ website.
Thank you for your interest in this role. We look forward to receiving your application.
To keep up with recruitment opportunities at DCJ, follow us on Facebook: www.facebook.com/CareersatDCJ/
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Thinking about moving to regional NSW? Get free, personalised support with housing, schools, jobs, and settling in. Learn more: www.nsw.gov.au/welcomeexperience
The careers site currently promotes this service on the 'Discover roles with DCJ in regional NSW' page.