People & Culture Manager / National Return to Work Coordinator
At Muscle Republic our mission is to connect the world through the heartbeat of fitness. As the Executive Assistant you will support the senior leadership team as they bring this vision to life. You will be responsible for providing high-level administrative support to the Founder, General Manager and People & Culture Manager by managing calendars, scheduling meetings, arranging travel, handling correspondence and coordinating office operations.
The Executive Assistant should be an organized self-starter, able to follow instructions, show initiative and collaborate effectively with others. Key skills include exceptional communication skills, superior organizational abilities, expert time management, tech-savviness, and problem-solving skills.
Key Responsibilities
Screen calls, messages and emails for Founder & General Manager including handling or directing correspondence.
Support the filing and storage of confidential information.
Support the People & Culture Manager with team onboarding.
Manage business subscriptions, passwords and costs annually.
Administer all orders for stationery, paper and grocery items.
Maintain office space and office equipment.
Coordinate office events for each department as needed.
Manage monthly team meetings including catering and IT set up.
Manage team calendar including quarterly team activities.
About you
2+ years' experience in similar role (preferably in eCommerce or consumer brands).
Excellent organizational skills.
Strong collaboration and communication skills.
Ability to prioritize and multi-task.
Exceptional verbal and written communication skills.
Proficiency in Word, Excel, PowerPoint, Outlook, and equivalent platforms.
Familiarity with project management and collaboration tools such as Asana, Slack and Teams.
The ability to anticipate issues and find creative solutions.
Professional demeanor and ability to handle confidential information with discretion.
Cert III or Cert IV in Business (Administration) a plus.
What we offer
A values-driven business fostering a supportive and friendly team culture.
Paid day off for your birthday.
Free coffee at surrounding cafes.
Free personal product allowance, plus a discount for your family and friends.
Regular team workouts and team building activities.
Opportunities for ongoing professional development and career growth.
Seniority level
Entry level
Employment type
Full-time
Job function
Administrative
Industries
Retail Apparel and Fashion
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