* Full Time
* Application Closes 19 Dec 2025
* Wellington - Wellington City
* Executive Secretary and Administrative Assistant
Support Office – Wellington
Make a difference where it matters most
We're on the lookout for an energetic, highly organised Executive Assistant / Office Manager to join our Support Office team for a 9-month fixed-term contract. This is a unique opportunity to step into a pivotal role that keeps our leadership team running smoothly while helping support the people who deliver exceptional aged care every day.
At Heritage Lifecare, we're driven by compassion, connection, and purpose. As part of our Support Office whānau, you'll be at the heart of our mission to enable quality care for older New Zealanders.
What You'll Be Doing
You'll provide high-level executive and administrative support to the Chief Executive and Executive Leadership Team — anticipating needs, managing schedules, and ensuring everything runs seamlessly behind the scenes. You'll also oversee the day-to-day rhythm of our Support Office whilst leading the office administrator, coordinating meetings, communications, board reporting and systems that keep the team connected and efficient.
What You'll Bring
* Proven experience as an Executive Assistant or Office Manager in a dynamic environment
* Exceptional organisational and communication skills
* Confidence with Microsoft 365 and modern digital tools
* A proactive, can-do attitude with a calm approach under pressure
* A genuine care for people and alignment with our values of compassion, respect, and excellence
Why join us?
You'll be joining a values-based organisation making a real difference in the lives of residents and whānau across Aotearoa. You'll work alongside passionate people who care deeply about what they do, in a role where no two days are the same.
If you thrive in a fast-paced, purpose-led environment and love keeping things running like clockwork — we'd love to hear from you.
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