We are seeking a dynamic and professional Office Administrator to serve as the welcoming face of Dodgshun Medlin while ensuring seamless daily operations. This varied role combines client service excellence with comprehensive facility and administrative management.
About Us
Dodgshun Medlin is a unique blend of agronomists, accountants, tax, finance, risk, and wealth specialists, all working together to create seamless planning for enterprise farming. Delivering foresight, clarity and confidence. Since our founding in ****, we've played a significant role in transforming the Mallee into a prosperous cropping region. With our base in Swan Hill, a Collins Street office, and a growing network of regional satellites, we're expanding our reach across VIC, SA and NSW. We're committed to sustainability, diversity, and the welfare of our communities.
Key Responsibilities
Client & Visitor Experience
Provide a warm, professional welcome to all clients and visitors
Handle all incoming phone calls and emails with exceptional care and professionalism
Coordinate client meeting bookings and scheduling
Manage secure document and payment collections/deliveries
Prepare and dispatch client correspondence and documentation
Office & Facility Management
Oversee meeting room bookings, resolve scheduling conflicts, and manage room availability
Maintain kitchen facilities and coordinate with external food suppliers
Support general facility maintenance and cleanliness standards
Manage mail processing, scanning, filing, and banking duties
Essential Requirements
Minimum 2+ years administration experience, preferably in professional services
Exceptional verbal and written communication skills
Strong organisational abilities with keen attention to detail
Professional presentation and demeanor
Proficiency in Microsoft Office and ability to learn business-specific software
Discretion in handling confidential information
Australian working rights
Desirable Attributes
Experience in legal, accounting, or consulting environments
Knowledge of meeting room booking systems
Customer service or hospitality background
Proactive problem-solving approach
Ability to multitask in a fast-paced environment