About the Role
The Administrative Officer role reports to the National Manager – ITCC/CST/PaCCSC and assists with a range of clinical research related administrative functions and tasks. It is located within IMPACCT (Centre for Improving Aged Palliative and Chronic Care through Research and Translation).
The Administration Officer – Trials is responsible for providing high‐level administrative and operational support to the IMPACCT Trials Coordination Centre (ITCC). The position works with the Trials and wider IMPACCT team to assist with project coordination and undertake relevant high‐level administrative related activities for projects. It requires a level of administrative know‐how, an understanding of a wide range of administrative transactions and use of software systems to support IMPACCT academics with meeting and managing their research projects.
The role involves liaising and communication within FOH and IMPACCT staff; and a significant number of stakeholders/sites, partners, and collaborators across various programs of research. Attention to detail, good records management and exemplary confidentiality are required.
Key Responsibilities
* Providing day‐to‐day administrative support to the IMPACCT Trials Coordination Centre, including diary coordination, inbox management, meeting support and general correspondence.
* Supporting clinical trial operations through workflow coordination, database maintenance, action tracking, procurement administration, invoice processing, and compliance with organisational policies and procedures.
* Coordinating end‐to‐end delivery of events, forums, workshops, and stakeholder meetings, including logistics, registrations, travel arrangements, communications, and on‐site support.
* Managing membership databases and supporting marketing and communications activities, including newsletters, event promotions, stakeholder engagement, mailing lists, and communication materials.
* Collaborating with internal and external stakeholders to deliver efficient administrative services, provide ad‐hoc team support, and contribute to the smooth operation and visibility of the organisation.
Key Selection Criteria
* Demonstrated administrative and organisational skills, including the ability to coordinate multiple tasks, manage competing priorities, meet deadlines and maintain accurate records in a busy, deadline‐driven environment.
* Experience providing administrative support for events, meetings or forums, including coordination of logistics, registrations, communications and on‐the‐day support for stakeholders or participants.
* Experience in University administration or similar environment, providing high level support to stakeholders.
* Well‐developed verbal and written communication skills and the ability to produce clear, succinct reports and documents.
Remuneration and Benefits
Base Salary Range: $85,165 - $97,429 pa (HEW 5)
This role attracts 17% superannuation (pension) in addition to the base salary.
UTS staff also benefit from a wide range of employee benefits including flexible work practices, generous parental leave and salary packaging opportunities.
Employment Details
This position is part time (FTE 0.6, 21 hours a week) and appointment will be made on a fixed‐term basis until June 2027.
Additional Information
Applicants must have current and valid work rights in Australia.
UTS prioritises safety, respect, and inclusion for every member of our community. In support of this, and in line with our statutory obligations under the National Code to Prevent and Respond to Gender‐Based Violence 2026, all prospective employees must declare any past investigations relating to gender‐based violence. Employment at UTS is contingent upon completion of this declaration, and, where necessary, assessment of any identified risk factors.
UTS is committed to equity and social justice, supporting inclusivity and valuing diversity through its Indigenous Employment Strategy, Social Impact Framework and Access and Inclusion Plan.
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