Job Overview
Project Administrator Role
As part of our ongoing success, we have a fantastic opportunity for an experienced Project Administrator to join our on-site team. The primary role of the Project Administrator is to provide administrative support to the project team.
Responsibilities:
* Maintain the Project Master List and Timesheet / Sign On Master including new starters, changes in classifications, demobilisations and crew changes.
* Cross reference of daily sign-on sheets to timesheets and validation of DWS Force Report.
* Accurate data entry of timesheet hours, applicable checks for completeness and submission of fortnightly pay file upload in accordance with internal payroll processes and deadlines.
* Assist HSE and HR personnel to coordinate seamless new starter first day process.
* Collation of information required for Daily Force Report to Client, Daily Sign Ons and Delivery Register, Plant and Equipment Pre-starts to Vendors, Project Control Weekly Report, and other reports.
* Raising of supply requisitions and invoice receipting in Pronto.
* Manage and maintain filing systems and archiving of project documentation while maintaining document control protocols.
* Maintenance of Training Matrix and HSE administrative support including uploading documents.
* Coordinating stock-take and ordering of stationery.
* Arrange access, PPE preparation and collection / escorting of site visitors.
About You
To be successful in this role, you will need to possess the following skills and qualifications:
* 3-5 years industry experience in a similar role.
* Relevant qualification/s in appropriate discipline e.g. Cert IV in Business Administration, or equivalent demonstrated competency.
* Demonstrated administration background with previous exposure to timekeeping, accounts, document control.
* High level of proficiency and expertise using document management systems (Ineight, desirable) and Microsoft Office Suite (SharePoint and Excel in particular).
* Developed time management skills to effectively manage competing priorities and meeting deadlines.
Why Join Us?
At SIMPEC Pty Ltd, we are strengthened by diversity and pride ourselves on leading positively as an Equal Opportunity Employer. We are committed to continuing to build upon the inclusivity in our workplace and ensuring that collectively, we as a team, are a diverse representation of the communities in which we operate.