Events & Program Coordinator Location: Melbourne (Hybrid – 4 days in office) Reports to: Events & Partnerships Manager About the Organisation Australia’s leading member-based organisation advancing transport technology and innovation. The team delivers national conferences, forums, awards and industry programs that bring together government, academia, and industry to shape the future of smart, connected transport. The Role This role supports the planning and delivery of a busy annual calendar of industry conferences, awards and member events. It’s hands-on, varied and ideal for an early-career professional who enjoys event logistics, stakeholder coordination and program delivery. You’ll manage the operational nuts and bolts — from speaker liaison and registration systems to sponsor deliverables and on-site logistics — while helping shape the overall delegate experience. Key Responsibilities Event Coordination Assist with the end-to-end delivery of conferences, forums, webinars and awards. Coordinate event logistics including venues, catering, suppliers and contractors. Manage speaker communications, track bios/abstracts/presentations, and maintain accurate program details. Support sponsor fulfilment and branding deliverables across print, web and on-site signage. Prepare run sheets, coordinate on-site registrations and provide front-of-house support during events. Assist with post-event wrap-ups including survey distribution, analytics and reporting. Systems & Administration Build and maintain event listings and registration portals using platforms such as EventsAir, iMIS, or similar. Generate attendee and sponsorship reports; update databases and mailing lists. Support continuous improvement of event processes, documentation and data accuracy. Promotional Support Draft and schedule basic EDMs and event announcements in collaboration with the Communications Manager. Prepare visual assets (speaker tiles, sponsor banners, social posts) in Canva or equivalent. Assist with social media coverage and live updates during major events. Team Support Work collaboratively across a small team, flexing between multiple priorities during peak event periods. Provide administrative and logistical support for partner and member activities throughout the year. About You 2–4 years’ experience in events coordination or conference logistics, ideally in an association, not-for-profit, or B2B environment. Strong organisational and stakeholder-management skills. Confident using digital event or CRM systems (EventsAir, iMIS, Mailchimp, Canva – or similar). Comfortable balancing multiple deadlines and detail-heavy tasks. A team player who enjoys seeing events come to life and isn’t afraid to roll up their sleeves. Some experience with content scheduling, social media or email marketing is a plus. Why Join Be part of a small, purpose-driven team shaping Australia’s smart transport future. Exposure to senior industry, government and academic stakeholders. Hybrid flexibility and the opportunity to grow your event-management career.