Job Title: Office Coordinator
About the Position:
This is an excellent opportunity to work in a dynamic environment with a growing organization. We are seeking an Office Coordinator to join our team in Warrnambool, Victoria.
Main Responsibilities:
* Coordinate logistics and freight management
* Track customer orders and invoices
* Respond to customer inquiries via phone and email
* Create purchase orders for various parts using our purchasing system
* Verify delivery accuracy against purchase orders and invoices
* Maintain accurate documentation and records
* Arrange travel and accommodation for service technicians
* Manage communication with customers and suppliers via email
* Pack and store stock and parts in designated areas
* Forward emails from customers to relevant personnel
* Handle customer complaints and concerns professionally
* Welcome visitors to the office
* Communicate effectively with management and team members
* Sort and distribute mail to appropriate recipients
* Conduct regular inventory of office supplies
* Organize and maintain office files and equipment
Requirements:
To be successful in this role, you will need proficiency in Microsoft Excel, Word, inventory systems, email, and internet applications. Strong attention to detail and multitasking abilities are essential.
Benefits:
This role offers opportunities for career growth and development within a fast-paced organization.