Position Summary
In this role, you will be the driving force behind the end‐to‐end accounts payable function, ensuring that every supplier transaction is processed with precision and integrity. You will take full ownership of the PR/PO/invoice matching process, accurately coding invoices for GST compliance and managing timely EFT payment runs to maintain strong vendor relationships. Beyond the numbers, you will act as a critical gatekeeper of company funds, performing rigorous statement reconciliations and managing the master vendor file to mitigate risk and ensure full alignment with ATO requirements. Your expertise will be vital during month‐end closing, where you will provide the clarity and accuracy needed to keep the business moving forward.In addition to managing the payables function, you will oversee the Accounts Receivable lifecycle by accurately generating and issuing sales invoices. You will serve as a primary point of contact for clients, proactively following up on outstanding balances and performing regular debtor reconciliations to ensure a healthy cash flow. By maintaining a clean and up‐to‐date aged receivables ledger, you will provide the business with essential visibility into its incoming revenue and overall financial position.
What You'll DoAccounts Payable
* Invoice Processing & Matching: Perform matching of supplier invoices against purchase orders to ensure accuracy before entry
* GST & ATO Compliance: Verify that all supplier invoices are valid Tax Invoices and ensure correct GST coding
* Payment Run Management: Prepare and execute weekly or fortnightly EFT payment batches, ensuring all vendors are paid within agreed credit terms
* Vendor Maintenance: Manage the master file, including verifying ABNs and bank details to prevent fraud and ensure compliance with relevant statutory requirements if required (TPAR)
* Supplier Reconciliations: Perform monthly reconciliations of supplier statements against the internal ledger to resolve discrepancies and missing invoices promptly
Accounts Receivable
* Sales Invoice Generation: Create and issue accurate sales invoices and credit notes
* Collections & Debtor Management: Proactively follow up on outstanding accounts via phone and email to ensure payments are received within terms and to minimise bad debt
* Payment Application: Accurately allocate incoming customer payments to the correct invoices in the ERP system
* Aged Receivables Reporting: Monitor the Aged Debtors ledger and provide regular updates to management on overdue accounts and cash flow projections
* Customer Relationship Support: Act as the first point of contact for billing enquiries, resolving disputes efficiently to maintain positive client relationships
What You Bring
* GST & ATO Mastery: A solid understanding of Tax Invoices, GST coding, and ABN verification
* EFT & Banking Procedures: Experience managing ABA files for batch payments and navigating online banking portals for daily receipting
* Experience of operating ERP systems
* Excellent verbal and written communication skills
* Strong command of the English language, both oral and written
* Ability to build and maintain effective working relationships with all levels of management
* Demonstrated commitment to company values and professional integrity
* Demonstrated eagerness and enthusiasm to learn, grow, and adapt within a rapidly evolving enterprise
* Ideally a Diploma of Accounting or Certificate IV in Accounting and Bookkeeping or relevant experience
* Advanced Microsoft Excel
Benefits
* Private Health Insurance
* Generous PTO
* Annual incentive plan
* Paid parental leave
* Life and disability insurance
* Income Protection Insurance
* Employee Assistance Program
* Novated Car Leasing
Work Authorization / Security Clearance
May be required to obtain and maintain an AGSVA Security Clearance
Inclusion Statement
We are committed to building a team that reflects a broad range of backgrounds, experiences and perspectives. We welcome applications from all qualified candidates and make hiring decisions based on capability, potential and alignment with our values. If you require any adjustments throughout the recruitment process, please let us know.
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