Overview
POSITION DESCRIPTION: Project Manager
Department: Site Team
Reporting To: Construction Manager
Objectives of the Role
* Plan, organise, and direct projects through to completion, meeting all planning, operational, commercial, resourcing, cost, and reporting requirements.
* Ensure a safe working environment for all employees and subcontractors.
* Provide visible leadership to the construction team, fostering a positive work environment through clear communication, constructive feedback, and alignment with company values.
* Design and develop strategies, processes, and programs in consultation with stakeholders to manage risk and support project delivery.
* Build and maintain strong, long-term relationships with clients, subcontractors, and suppliers.
* Identify and resolve site issues, delivering optimal project outcomes.
* Promote the organisation as experts in innovative green solutions.
Requirements of the Role
Skills
* Good level of physical fitness
* Excellent written and verbal communication
* Strong technological literacy (including tablet-based site applications)
* Leadership and team motivation capability
Knowledge
* Safe working practices
* Landscape construction techniques (residential and commercial)
* Building construction and horticultural practices
* Tools and machinery used in landscaping
Experience
* Essential: Supervising teams of leading hands and labourers
* Essential: Construction project management
* Highly desirable: Commercial and residential landscape construction experience
Qualifications / Training
* Essential: First Aid certification
* Essential: Construction White Card
* Highly desirable: Project Management qualification
* Desirable: Horticulture / Landscape qualification
Responsibilities of the Role
Key Responsibilities
* Participate in design and documentation processes to ensure appropriate construction methodology and scope.
* Assist the commercial team with quotations (including demolition works).
* Manage project handover from estimating, including schedules, budgets, and risk reports.
* Allocate and manage project resources efficiently.
* Develop and manage project schedules (materials, crane, and works programs).
* Coordinate with suppliers and subcontractors regarding materials, timelines, and delays.
* Ensure compliance with health and safety obligations.
* Implement quality control systems, including Quality Management Plans and Inspection Test Plans.
* Source and manage test certificates for site documentation.
* Conduct regular site visits to ensure smooth operations.
* Maintain communication between client, site, and commercial teams.
* Coordinate design changes and updated drawings with stakeholders.
* Conduct regular client meetings to review progress and delays.
* Manage project correspondence, instructions, and variations.
* Identify and mitigate risks related to quality, cost, program, and client expectations.
* Conduct weekly project meetings and track action items.
* Report risks and disputes to the Construction Manager.
* Manage project defects and ensure timely resolution.
* Facilitate handover to the maintenance team.
Additional Responsibilities
* Support contract administration (cashflow, claims, delays, extensions of time).
* Raise purchase orders and maintain supplier communication.
* Assist with specifications, samples, and inspection plans.
* Manage project budgets, including cost control and supplier negotiation.
* Support site supervisors with material scheduling.
* Assist in tender-stage site reviews and feasibility assessments.
* Ensure adequate plant, equipment, and resource allocation.
* Prepare Safe Work Method Statements (SWMS).
* Coordinate labour and subcontractor resources.
* Review and approve employee timesheets.
* Ensure compliance with health, safety, and environmental standards.
* Investigate hazards and implement corrective actions.
* Ensure all personnel are properly inducted.
* Verify suitability of materials and samples.
* Ensure proper PPE, uniforms, and professional presentation on site.
Key Performance Indicators (KPIs)
* Bi-annual 360° feedback (leadership, communication, delegation, feedback)
* Number of safety incidents and near misses
* Quality of project delivery (defects at completion)
* Labour performance vs budget
* Overall project budget performance
* Client and builder feedback
Extent of Authority
* Business-related mobile phone usage
* Fuel and vehicle maintenance expenses
* Company credit card (up to $5,000/month)
* Paper purchase orders (up to $1,000/order)
* Electronic purchase orders (up to $10,000/order)
* Provisional approval of leave requests (subject to manager sign-off)
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