As a key member of our leadership team, you will serve as the trusted advisor and right-hand person to the Chief Executive Officer. This role requires exceptional organisational capability, attention to detail, and professionalism in managing multiple priorities in a fast-paced environment.
Key Responsibilities:
* Provide proactive and confidential assistance to the CEO and Leadership Team
* Coordinate and prioritise Outlook movements including calendar management, scheduling and actioning
* Monitor and manage the CEO's inbox, drafting responses and ensuring timely follow up on key matters
* Reporting and Documentation: Coordinate, draft, collate and distribute reports and presentations
* Prepare and format correspondence, proposals, and internal communications
* Draft and publish communications and presentation materials for internal and external audiences
* Meetings and Events: Schedule and coordinate meetings, ensuring documentation and follow up actions are completed
* Manage travel arrangements (domestic and international) including research, bookings and itineraries
* Oversee planning of internal and client events, including venue analysis, facilities, catering and travel logistics
* Projects and Administration Support: Manage invoices and expenses, including reconciliation and approvals
* Conduct compliance and ASIC searches as required
* Enter and process leave applications and approvals
* Ensure timely timesheet entry and submission
* Provide hospitality services as required
Requirements:
* Certificate IV or Diploma in Business Administration or similar
* Experience as a Personal Assistant at executive level, ideally in a professional services environment
* Proven ability to take initiative, prioritise tasks, and work autonomously
* Excellent written and verbal communication skills
* Strong attention to detail with a commitment to meeting deadlines
* Advanced skills in Microsoft Office Suite
* A professional, courteous manner and a client first approach
Join us today and be part of a supportive culture and shared purpose in creating the firm of the future.