Administration Assistant
Commencing January 2026
Precise start date to be negotiated
Context of the Role
The Hamilton and Alexandra College is a proud regional, independent, co-educational, day and boarding school from Early Learning to Year 12. The College is fiercely aspirational, and is a school in which everyone is known, valued and challenged. We are proud of our rich history of strong academic accomplishment matched with connectedness in life.
The College has a future-focused academic program that nurtures and develops the whole child, providing opportunities to pursue and develop passions and to achieve to the highest standard.
Organisational Accopuntabilities
* Ensure effective communication between all staff, management, parents and students.
* Contribute to a healthy and safe environment for yourself and others and comply with all safe working procedures and instructions including The Hamilton and Alexandra College policies and procedures.
* Uphold The Hamilton and Alexandra College philosophies.
* Acknowledge, appreciate and encourage differences, valuing people for their skills, competencies, and contribution to The Hamilton and Alexandra College's continuing success.
Stakeholder Engagement
* Be, at all times, a positive and pleasant 'face' of the College for visitors, special guests, prospective staff, parents and students
Key Accountabilities
* To provide financial support including accounts payable and receivable, banking, cash receipts and reconciliation.
* Ensure that all monies handled by the Administration Office are promptly received, recorded, banked and reconciled.
* Process receipts and payments for school activities e.g. camps, excursions.
* To provide an efficient and courteous reception service, including attending to telephone and in-person enquiries when required.
* Manage and keep an accurate record of petty cash.
* Sorting and distribution of mail and deliveries.
* Ordering and restocking of stationery for all departments.
* Coordinate and prepare co-curricular and Speech Day awards, including ordering.
* Relieving Reception/Administration Assistant from Junior Campus when required.
* Maintaining the required accountabilities as documented in the Junior Campus Reception / Administration Assistant position description.
* Carry out any other duties as requested by Business Manager.
* Establish and maintain office systems and maintain a clean and pleasant office/reception environment.
* Assume joint responsibility for career development by actively participating in various activities (mentoring, job rotation, secondments and joint group projects) and producing a jointly agreed development plan identifying key areas which will assist in your personal and professional development, these activities should be consistent with the College's Strategic Plan.
Key Selection Criteria
1. Extensive experience in an office environment in an administrative/financial role with proven abilities to manage office systems in a changing work environment.
2. Computer literacy, including accurate word processing plus spreadsheet and database skills. Knowledge of the internet and emailing is essential.
3. Highly developed customer relations and interpersonal skills, including the demonstrated ability to work cooperatively as a member of a team.
4. Experience and understanding of processing financial transactions, including banking, accounts payable, accounts receivable and bankcard reconciliation.
5. Good level of written and oral communication skills.
Qualifications
Certificate or Associate Diploma in Office Administration/Finance and/or demonstrated equivalent work experience.
Note: Current driver's license is essential.
The successful applicant will demonstrate the following attributes:
Resourcefulness
* Anticipates needs and takes initiative with confidence
* The ability to work autonomously and to show initiative
* The ability to manage tasks and projects from inception to completion
* Problem-solving abilities, including excellent attention to detail
* Excellent time management skills and ability to prioritise conflicting demands
Organisation
* Exceptional attention to detail and preparation
Technological skill
* Proficient in Microsoft Office, Office 365, and a variety of databases and online programs
* Strong ICT skills, and experience with a variety of programs and applications
Trustworthiness
* A respected and hands-on team member able to lead staff and the College community
* The ability to authentically promote the College's values
* The ability to maintain confidentiality, to the highest level
* The ability to actively adhere to and promote the School's Student Safety and Wellbeing Standards
* The ability to collaborate and gain cooperation from a variety of stakeholders
* Strong integrity and trustworthiness when dealing with confidential and sensitive information and issues
The Hamilton and Alexandra College is committed to the protection of children and the promotion of a culturally safe and supportive working environment for diverse communities. The successful applicant will uphold these commitments at all times.
Position Benefits
The successful applicant will join a welcoming and committed team of Administration staff, and Executive leaders and will influence the operation, culture and direction of a wonderful school in a tangible way. Further benefits include:
* an attractive remuneration package commensurate with the responsibilities of the position and the applicant's experience
* considerable remission of tuition fees for any children attending the College
* a staff mentor, provided to all newly appointed staff at the College
* a significant period of handover the current incumbent.
Application Process
Prior to applying please read the College's website to gain a sense of our values and approach. The 'Polices' page on the website warrants particular attention and applicants are encouraged to pre-read our Child Safety and Wellbeing Policy and Child Safety Code of Conduct particularly.
Applications should be submitted via email to
Applications must include:
* a cover letter of no more than one page
* a current curriculum vitae
* the details of three professional referees.
Applications should be addressed to:
The Business Manager
Mr Jason Bourke
The Hamilton and Alexandra College
Applications will be processed immediately after the application deadline, and shortlisted candidates will be invited to attend an interview.
After reference and child safety checks are completed, a verbal offer will be made to the preferred candidate. Once accepted, a written offer will follow.
Applications must be received no later than Monday 8 December 2025.