Fremantle Pilots Pty Ltd is a locally owned Western Australian company providing continuous marine pilotage services to the Port of Fremantle.
We are an equal opportunity employer committed to diversity, inclusion, and maintaining a safe and professional working environment.
About the Role
We are seeking a motivated, process and detail-oriented Administration Finance Officer to join our Fremantle-based office team.
This is initially a six-month casual part-time position, working approximately 30 hours per week (Monday to Friday, 9:00am–3:00pm), with the potential for extension.
The successful applicant will provide administration, finance, and office support within a dynamic maritime operations environment.
Key Responsibilities
* General administration and office support
* Reception duties, including answering phones and managing correspondence
* Filing, archiving, and petty cash management
* Data entry and maintenance of Quality Management Systems
* Monitoring and maintaining Pilot Training and Personnel Matrices
* Monitoring Pilot Service and Maintenance Matrices
* Coordinating out-port relief pilotage arrangements
* Supporting the Financial Officer with procurement processes
* Supporting the Managing Director and QMR as required
* Assisting with continuous improvement initiatives
* Attending relevant training courses, seminars, and meetings
Skills & Experience Required
* Strong computer literacy, including Microsoft Word, Excel, and Outlook
* High attention to detail and accurate data entry skills
* Excellent written and verbal communication skills
* Ability to work independently and manage competing priorities
* Understanding of, or experience with, Integrated Management Systems
* Ability to successfully complete pre-employment Drug & Alcohol screening
Preferred Experience
* Experience within the maritime industry
* Previous administration support experience
* Experience working in a fast-paced environment
* Bookkeeping or accounting experience
* MYOB experience
* Experience working within Integrated Management Systems or similar safety/compliance frameworks
* Availability to commence at short notice
Apply Now
Please submit your current resume by COB Monday, 8th June 2026.
Please note that only shortlisted applicants will be contacted.
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