Facilities SpecialistLocation: Brisbane, Australia (Office Based)Position Summary:Bentley's Facilities department is seeking an experienced Facilities Specialist for our Brisbane office. The role involves providing administrative support for other offices across Australia and New Zealand, including travel to Sydney every six to eight weeks for two to three days to support events.The Facilities Specialist will oversee the Brisbane office operations, address daily facilities issues, manage vendors, communicate with property managers, and handle office supplies procurement through Bentley’s purchasing system.Reporting to the Facilities Manager in New Zealand, the Facilities Specialist will manage monthly invoicing for the ANZ region (electricity, water, internet, janitorial services, etc.) and collaborate with Finance to ensure timely invoice payments. Additionally, they will support real estate projects such as moves, openings, closures, and fit-outs.The role also involves acting as a concierge in the Brisbane office, providing front-of-house support and greeting colleagues and visitors professionally.This position is based in Brisbane.Your Day-to-Day:Provide front-of-house support, greeting colleagues and visitors warmly and professionally.Serve as the first point of contact for office queries and issues.Support in-office marketing events and larger office events in Brisbane.Oversee general office operations, including managing meeting room schedules, coordinating hospitality, supporting visiting executives, and managing courier and mail services.Order supplies such as stationery, office equipment, beverages, and snacks.Create purchase requests and manage invoice approvals.Collaborate with Finance for bill payments and issue resolution.Support real estate and workplace projects regionally.Hire vendors, coordinate with landlords, and manage ongoing facilities services (janitorial, electrical, plumbing, HVAC, etc.).Procure furniture, mobile phones, and supplies as needed.Provide health and safety support for the Sydney office, including hazard reporting and walkthroughs.Manage office access for ANZ colleagues by assigning or canceling access cards/fobs.What You Bring to the Team:Friendly, courteous, and professional demeanor.Highly organized and analytical skills.Excellent communication skills, both oral and written.Experience coordinating with external service providers.Research, organizational, reporting, and decision-making abilities.Ability to work effectively with vendors, internal teams, and corporate facilities.Reliable in completing tasks with minimal supervision.Goal-oriented with the ability to meet deadlines.Willingness to learn quickly and adapt.
#J-18808-Ljbffr