About The Royal Flying Doctor Service SA/NT (RFDS SA/NT)
The Royal Flying Doctor Service South Australia / Northern Territory (RFDS SA/NT) is a trusted leader in providing aeromedical and primary health care services to people in remote, rural and regional communities across South Australia and the Northern Territory. Our promise is "the furthest corner, the finest care." Guided by our values of Care, Integrity, Collaboration and Innovation, we place our patients and communities at the heart of everything we do and continually invest in our people, systems and technology to deliver exceptional outcomes.
About The Opportunity
We are seeking a Training & Checking Administration Officer to support our Aviation division. Reporting to the Head of Training and Checking, this role provides high‐quality administrative and coordination support to enable the effective delivery of aviation training, checking and operational compliance activities. The position plays a critical role in managing training records, pilot compliance, reporting and system administration, while also providing broader administrative support to the Flight Operations team during periods of leave or increased operational demand.
Key Responsibilities
* Provide administrative support to Training and Checking operations, including diary management, scheduling, travel coordination and meeting support.
* Manage and maintain training and compliance records across Air Maestro and Learning Management Systems.
* Monitor pilot recencies and competency records, escalating issues where required.
* Coordinate correspondence with pilots, training providers and CASA as required.
* Prepare reports and data analysis including training statistics, recency reports and operational summaries.
* Support onboarding and training activities for pilots and Medical Transport Specialists.
* Assist with audit, compliance and document control requirements in line with CASA and internal standards.
* Collaborate with internal stakeholders to support broader Flight Operations administrative functions.
About You
* Demonstrated experience (3+ years) in a similar administrative or coordination role within a busy office environment.
* Strong organisational skills with the ability to manage competing priorities and meet deadlines.
* Experience in records management, reporting, data analysis and document control.
* High‐level proficiency in Microsoft Office and the ability to quickly adapt to new systems.
* Excellent communication and interpersonal skills, with a collaborative and proactive approach.
* A high level of discretion and professionalism when handling confidential information.
Desirable
* Experience within aviation, aeromedical or charter environments.
* Experience using Air Maestro or similar aviation compliance systems.
* Knowledge of aviation regulatory frameworks (CARs, CASRs, CAOs, AIP).
* Certificate or Diploma in Business or Business Administration.
Our Benefits
As part of the RFDS SA/NT team, you will be supported to do meaningful work that truly makes a difference.
We Offer
* Generous salary packaging options (up to $15,899 + $2,650 meal & entertainment)
* Competitive remuneration
* Flexible work arrangements
* Employee Assistance Program
* Reward and recognition programs
* Learning and development opportunities
* Comprehensive onboarding program
* Free onsite parking
RFDS SA/NT is an equal opportunity employer and is committed to creating a diverse, safe and supportive workplace. Aboriginal and Torres Strait Islander applicants are strongly encouraged to apply.
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