Overview
We are seeking a highly organised and proactive Team Support & Executive Assistant to provide critical support to the Director, managers, and wider project team in a dynamic and fast-paced environment. This role will be central to ensuring smooth operations, effective coordination, and the successful delivery of a major program of work.
Key Responsibilities
- Manage correspondence, diaries, appointments, meetings, travel, and visitor arrangements for the Director.
- Collate project information and assist managers with reporting requirements.
- Provide support across financial, procurement, HR, IT, and general administrative matters.
- Coordinate board and committee meetings, including preparing and distributing agendas, papers, minutes, and action logs.
- Track key deliverables, deadlines, and approvals, ensuring follow-up on actions and escalating risks where necessary.
- Liaise with internal teams and external vendors to gather information and align timelines.
- Maintain accurate records, version control, and filing systems using Teams, SharePoint, and Content Manager.
- Provide proactive support to the broader team, adapting to shifting priorities in a quick-paced environment.
About You
You are an organised and adaptable professional with proven experience supporting senior leaders and project teams. You thrive on managing competing priorities, building strong relationships, and keeping operations running smoothly.
You will bring
- Experience providing executive and project support in a fast-paced environment.
- Strong stakeholder engagement and coordination skills.
- Experience in secretariat services, including agenda preparation, minute-taking, and action tracking.
- Proficiency in Microsoft Office, Teams, SharePoint, and document management systems.
- Flexibility to work both independently and collaboratively across teams.
- Strong analytical and problem-solving skills with a focus on delivering practical solutions.
This is an excellent opportunity to play a key role in supporting a high-performing team and contributing to the success of a major program. If you are detail-oriented, proactive, and ready to take on a varied and rewarding role, we encourage you to apply.
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📌 Executive Assistant
🏢 Pinpoint Talent
📍 Brisbane City