Business Operations Manager/ Executive Assistant
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Business Operations Manager / Executive Assistant
Adelaide | Full-time | Specialist Recruitment Business
Roussos Recruitment are a specialist recruitment business entering an exciting stage of growth. With a strong pipeline of live roles, established client relationships and plans to expand the team over the next six months, we are looking for a highly organised and proactive Business Operations Manager / Executive Assistant to support the Director and help strengthen the internal operations of the business.
This is not a traditional EA role.
We are looking for someone who can become the operational right hand to the Director, bringing structure, organisation and accountability to a busy, fast-moving recruitment environment.
The Role
Working closely with the Director, you will help manage the day-to-day rhythm of the business across workflow, systems, reporting, administration, team coordination and executive support.
You will play a key role in improving internal processes, keeping priorities on track and helping the business scale in a more structured and efficient way.
Key Responsibilities
Your responsibilities will include:
* Supporting the Director with diary, inbox, priorities, meetings and follow-up actions
* Managing workflow across live recruitment assignments
* Maintaining and improving CRM / ATS discipline
* Preparing weekly WIP reports, dashboards and activity trackers
* Coordinating meetings, interviews, client updates and internal actions
* Building templates, checklists and standard operating procedures
* Supporting onboarding, invoicing, reporting and general administration
* Helping create structure, consistency and accountability across the team
About You You will be highly organised, proactive and confident working in a busy professional services environment.You may come from recruitment, executive search, professional services, construction, consulting, legal, real estate, finance or another fast-paced service-based business. You will ideally bring:
* Experience as an EA, Business Manager, Operations Coordinator, Office Manager, Senior Administrator or Recruitment Coordinator
* Strong diary, inbox and workflow management skills
* Excellent attention to detail
* Confidence using CRM, ATS, database or project management systems
* Strong written and verbal communication skills
* The ability to manage competing priorities
* A calm, professional and solutions-focused approach
* Strong discretion and confidentiality
Why Join Us? This is a rare opportunity to step into a key role at an important stage of business growth. You will work directly with the Director, have real ownership, and help shape the systems, structure and operating rhythm of a growing recruitment business. This role would suit someone who wants more than a traditional support role, someone who enjoys being trusted, relied upon and involved in the bigger picture. To Apply Please submit your resume and a short cover note outlining your experience and why this role appeals to you. Alternatively for further information please contact Anna Roussos directly at ann•@roussosrecruitment.com.au or 04•••••632 All applications will be treated confidentially.Unlock job insights
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