Location: Bundall / Stapylton, Gold Coast
Reporting to: Business Services Manager
Division: People and Corporate Services
Job Overview
ARRC Gold Coast is an innovative resource recovery and circular economy company owned by the City of Gold Coast. We are seeking an experienced Board and Executive Coordinator to work closely with the CEO, Board and Executive Leadership Team, providing high-level governance, board and executive support across the organisation. This is a critical role at the centre of ARRC, offering the opportunity to influence governance outcomes and support executive decision‐making in a fast‐paced, evolving environment.
Key Responsibilities – Make Your Mark Board & Committee Coordination
* Own the end‐to‐end delivery of board and committee meetings, including scheduling, logistics and technology
* Prepare, coordinate and distribute high‐quality agendas, board packs and minutes
* Track board and committee actions and ensure accountability and follow through on key decisions
Governance & Secretariat
* Partner closely with the Company Secretary to support group governance and compliance obligations
* Maintain forward agendas, board calendars and reporting cycles
* Actively improve secretariat processes, templates and governance systems
Board Records & Compliance
* Maintain accurate and secure board and committee records
* Track director terms, declarations and ongoing governance requirements
* Coordinate statutory and regulatory lodgements
Board & Stakeholder Engagement
* Act as a key interface between Board members, executives and stakeholders
* Coordinate board onboarding and annual planning sessions and governance activities
Executive Support
* Provide executive support to the CEO and Leadership Team (diary, meetings, correspondence)
* Manage reporting calendars and submission deadlines under governance frameworks
* Coordinate information flow to support effective executive and board decision making
What We're Looking For
You're organised, discreet and unflappable. You know how to manage senior stakeholders, exercise sound judgement, and maintain high standards while working with a degree of autonomy in complex governance environments.
* 5+ years' experience in board, governance, executive support or executive coordination roles
* Strong experience preparing board papers, agendas and minutes
* Solid understanding of governance frameworks and compliance requirements
* Exceptional written communication and attention to detail
* Highly organised with the ability to manage competing priorities
* Confident working with senior executives and board members
* Experience with board management systems (e.g. Diligent, BoardEffect) and modern collaboration tools
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