Amentum Alice Springs, Northern Territory, Australia
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The Document Management Specialist will work as part of the Quality Assurance team in maintaining a compliant, standardized and efficient document management system across the OASIS program.
This role supports the QA function of the program by ensuring all controlled documents, including policies, procedures, work instructions, forms and records, are properly created, formatted, reviewed, distributed and archived in accordance with program requirements and ISO ****:**** standards.
The position is hands-on and focuses on the daily coordination and control of documents across all departments.
The Specialist will manage the central document library, monitor revisions and approvals, and ensure that only current versions are available for use.
They work closely with all departments to collect, organize, and standardize documents, applying consistent templates, naming conventions, document numbering, and layouts.
This role also includes reviewing document submissions for accuracy and formatting, archiving outdated documents, maintaining version history, and supporting audits by ensuring all documentation is complete and easily accessible.
To be successful you must be detail-oriented, self-motivated, and able to work independently while remaining supportive of the overall QA team goals.
Confidence in decision-making, comfortable seeking guidance when needed, and the ability to manage deliverables without constant oversight are essential.
Strong interpersonal skills, the ability to work effectively with other departments, and flexibility to adapt communication styles to different stakeholders are required.
Responsibilities
Maintain and administer the Program's document management system in alignment with QA policies.
Support the creation, review, approval and publication of site documents, ensuring proper version control and distribution.
Responsible for the creation and maintenance of all documents related to the QA department—including policies, procedures, forms, templates, guides and work instructions.
Coordinate document standardization efforts, including the development of templates, naming conventions and document frameworks.
Conduct periodic audits of documents to ensure compliance and currency.
Collaborate with departments and process owners to provide advice and support on the structure, organization and maintenance of all documents.
Maintain an up-to-date library of current approved documents and archive all superseded versions.
Provide support and guidance on document management processes and tools.
Identify and implement continuous improvement initiatives in document control systems and processes.
Review documents related to site audits and work with Quality Assurance Specialists to identify areas of focus within audits.
Support the QA team in other duties such as audits and risk management activities as needed.
Creation and updating of QA reports as needed.
Ensure, promote, and maintain health and safety practices/compliances at site and within the workplace.
Any other reasonable duties as requested.
Qualifications
Minimum Essential
Equivalent demonstrated experience in document management or a related field.
Field: Business Administration or related field.
Desirable
Undergraduate degree in a related field.
Certificate III – Business – or higher (Records and Information Management).
Tickets and Licences
Minimum Essential
Driver's license
Experience and Skills – Minimum Essential
Proficient in Microsoft 365 applications.
Experience with Adobe Acrobat Pro (preferred).
Experience with SAP Document Library systems (preferred).
Work Environment, Physical Demands, and Mental Demands
Position is desk-based and sedentary.
Ability to lift items up to 5 kg may be required occasionally.
Security Clearance Requirement
It is a condition of employment that employees obtain and retain the appropriate level of security clearance and medical clearance applicable to each role.
The employee will require an NV1 level Department of Defense Security clearance (Australian) or Secret Clearance (US) with a possibility of upgrade to Top-Secret Positive Vetting (TSPV) Department of Defense Security Clearance (Australian) or TS/SCI (U.S.) clearance with Poly.
Statement of Work Requirements
At least 18 years of age.
Able to fluently read, write and speak English.
EHS Requirement
Completing work tasks in a safe manner.
Reporting any unsafe acts or conditions to their supervisor and/or PMO/EHS Manager.
Continuous adherence to the environmental, health and safety procedures outlined in the EHS Handbook during the performance of their work.
Red-Carding a Job – Employee right and responsibility to "STOP WORK" if a job is unsafe or poses a danger to the environment.
Quality Requirement
Quality is the foundation for the management of our business and the keystone to our goal of customer satisfaction.
Accordingly, each employee must conform to the Amentum Quality Program and carry out job activities in compliance with the Quality System documents and customer contracts.
Each employee must read and understand their Quality Management and Customer Satisfaction responsibilities.
Procedure Compliance
Each employee must read, understand and implement the general and specific operational, safety, quality and environmental requirements of all plans, procedures and policies pertaining to their job.
Amentum is proud to be an Equal Opportunity Employer.
Our hiring practices provide equal opportunity for employment without regard to race, sex, sexual orientation, pregnancy (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth, or breastfeeding), age, ancestry, United States military or veteran status, color, religion, creed, marital or domestic partner status, medical condition, genetic information, national origin, citizenship status, low-income status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law.
Learn more about your rights under Federal laws and supplemental language at Labor Laws Posters.
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