The Role
Reporting directly to the Executive Assistant, this permanent, part‐time role is part of our Finance team. As a Receptionist, you will be responsible for ensuring that reception and phones are managed effectively and professionally and for providing administrative support to ensure the smooth day‐to‐day running of the office.
You can look forward to
* Providing professional reception services, including answering phones, greeting visitors, managing deliveries, and keeping the reception, break, and meeting room areas clean and tidy.
* Coordinating daily office operations such as mail distribution, courier services, and management of legal documents and subpoenas.
* Organising and maintaining meeting and breakout rooms and the kitchens, including scheduling, set‐up, catering and cleaning proactively.
* Overseeing office supplies and equipment, ensuring stationery, kitchen and maintenance needs are met efficiently.
* Supporting administrative functions across departments (Finance, HR, Retail, Group business) and assisting the Executive Assistant as required.
* Monitoring and actioning email inboxes, managing visitor registrations and handling logistics for external meetings and catering arrangements.
You come equipped with
* Intermediate level MS Office suite skills including Word, Excel and PowerPoint.
* Secretarial, Administrative or Customer Service qualification or experience.
* Related reception or administrative experience of minimum 2 years in a corporate office environment.
* Relationship management skills with the ability to liaise at Board and senior level.
* Excellent organisation, attention to detail and ability to prioritise effectively.
* Clear and effective communication both written and verbal.
* Exceptional customer service skill and focus.
* Analytical and problem‐solving skills with a track record of making continual improvements and using AI and technology solutions where possible to improve tasks and or the customer experience.
* Ability to work with minimal supervision and as part of a team.
Legal Requirements
Applicants must have unrestricted rights to work in Australia (Australian citizenship or permanent residency only can be considered).
Benefits
* Structured onboarding and Employee Assistance Program (EAP).
* Modern offerings focused on professional development, wellbeing and engagement.
* Continuous learning, exposure to global perspectives and opportunities to innovate and shape your career.
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