QUANTUM DIESEL ENGINEERING SERVICES PTY LTD – Forrestfield WA
We are seeking a proactive and organised Receptionist / Administration Assistant to join our small, highly motivated team. This role is perfect for someone who thrives in a fast‐paced environment, enjoys variety in their day, and takes pride in delivering exceptional front‐of‐house and administrative support.
About the Role
As the first point of contact for our business, you will play a key role in creating a professional and welcoming experience for visitors, customers, and staff.
Responsibility Areas
Front Office & Reception
* Answering inbound telephone calls
* Greeting and managing all on‐site visitors
* Overseeing the front‐of‐house area and upstairs boardroom
* Managing and ordering office supplies
Administration & Document Support
* Formatting, typing, printing and proofing workshop documents
* Managing confidential employee documents, inductions and training
* Ordering staff uniforms as required
Payroll & Timesheet Duties
* Entering daily timesheets
* Checking leave balances for submitted Leave Request Forms
Accounts Receivable
* Processing payments received
* Managing aged receivables and debt collection
* Sending monthly statements
* Requesting trade references for new customer account applications
Accounts Payable
* Processing VISA transactions
* Preparing weekly and end‐of‐month payment run
What You'll Bring
* Strong computer literacy with excellent accuracy and attention to detail
* Ability to multi‐task across a wide range of administrative functions
* Excellent written and verbal communication skills
* Proficiency in Microsoft Office Suite
* Experience with Xero and Simpro (desirable but not essential)
You'll be joining a supportive team that values initiative, reliability, and a positive attitude.
How to Apply
If you're a motivated individual looking for a varied and rewarding role, we'd love to hear from you. Apply now with your resume and a brief cover letter outlining your suitability.
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