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Overview
With continued growth across our business, WesTrac is seeking a highly organised and proactive Personal Assistant to support our leadership team. Based in a fast-paced and collaborative environment, this role will see you providing high-level administrative and coordination support, ensuring day-to-day operations run smoothly. You'll be the backbone behind effective scheduling, communication, and stakeholder engagement—playing a key role in enabling leadership to perform at their best. This is an exciting opportunity for someone who thrives on organisation, multitasking and working autonomously while staying connected to a broader team.
WHAT YOU'LL DO
* Provide high-level administrative support to senior leaders
* Manage complex calendars, meetings and travel arrangements
* Prepare reports, presentations and correspondence
* Coordinate internal and external communications
* Arrange events, meetings and site visits
* Maintain accurate records and confidential documentation
* Build strong working relationships with internal stakeholders
* Support continuous improvement of administrative processes
WHAT YOU'LL BRING
* Proven experience as a Personal Assistant or Executive Assistant
* Strong organisational and time management skills
* Advanced Microsoft Office skills (Outlook, Excel, PowerPoint, Word)
* Excellent written and verbal communication skills
* High attention to detail and ability to prioritise tasks
* Ability to work autonomously and maintain confidentiality
* A proactive, solutions-focused mindset
WHY JOIN WESTRAC?
* 12 weeks paid parental leave + income protection
* Strong job security with long-term career pathways
* Flexitime, RDOs & purchased leave (up to 5 weeks p.a.)
* Training & career progression via the WesTrac Institute
* Fitness Passport (family included) + wellbeing support
* 600+ retail, travel & lifestyle discounts + CAT tool discounts
* Refer a mate & earn up to $3,000
* Free parking, onsite café & additional site perks
* Relocation assistance for eligible candidates
At WesTrac, we invest in our people—offering structured career pathways, access to in-house training (RTO 50737), and opportunities to grow within one of the world's largest authorised Cat dealers.
READY TO MAKE YOUR MOVE? (EXTERNAL PART)
Apply now with your resume or contact our Recruitment Team on 1300 797 028. Please reference vacancy number #XXXX.
Successful applicants will be required to complete a satisfactory National Criminal History Check and Pre-Employment Medical as part of the recruitment process.
At WesTrac, our primary focus is our people. We are committed to building an inclusive workplace and are proud members of the Diversity Council of Australia, supporting equal employment opportunities for all.
NEXT STEPS (INTERNAL PART)
To be considered for this role, please submit your application via the link. Internal applicants must notify their current line manager in line with WesTrac's Recruitment and Selection Policy.
For further information, please contact Dominic Farrugia – Talent Acquisition Advisor on 1300 797 028.
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