Job Description
Ventia's Operations Administrator – Permanent, full‐time – Toowoomba City, Queensland, 4350. The role supports the General Manager and Operations Managers with high‐level administrative duties, diary coordination, travel bookings, reporting, facilities, onboarding, and event planning.
Key Responsibilities
* Provide high level administrative support to the General Manager and Operations Managers.
* Manage diaries, meetings, and prepare supporting materials.
* Coordinate travel bookings including flights, accommodation, and itineraries.
* Support reporting, documentation, and general office administration.
* Oversee office operations, including supplies, facilities, and service providers.
* Assist with onboarding activities including workspace setup and access.
* Plan and coordinate meetings, workshops and team events.
* Prepare documents, reports, and presentations to a high standard.
* Act as a key contact between leaders, teams, and external stakeholders.
Qualifications and Experience
* Demonstrated experience in a senior administration, office support, or executive support role.
* Proven ability to support senior leaders in a fast‐paced environment.
* Strong organisational skills with the ability to manage competing priorities.
* Experience managing complex diaries and travel coordination.
* Advanced skills in Microsoft Office suite.
* Excellent communication skills and strong stakeholder engagement capability.
* A proactive approach with the confidence to work independently.
Benefits and Perks
* Work closely with senior leaders and contribute to key business activities.
* Supportive and collaborative team environment.
* Career growth with training and development opportunities.
* Varied and fast‐paced role with real impact.
* Employee perks including travel discounts, novated leasing, and health offers.
* Wellbeing support through Employee Assistance Program and other initiatives.
About Ventia
Ventia is a leading services provider, maintaining, operating, and managing essential infrastructure across Australia and New Zealand. With more than 35,000 employees and subcontractors across 400 sites, Ventia values its people, supports career growth, and encourages a culture of fairness, inclusion and respect.
EEO Statement
Our commitment to Fairness, Inclusion and Respect shapes how we lead, collaborate, hire and support one another. We welcome applications from people of all ages, abilities and backgrounds, including Aboriginal and Torres Strait Islander peoples, and people of all genders, identities, sexual orientations, beliefs and caring responsibilities. We are dedicated to providing an accessible recruitment process and encourage you to request adjustments at any stage.
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