Administration Assistant, National Campus, Infrastructure & Facilities
University of Notre Dame Australia – Fremantle WA
$71,012 - $71,012 a year
Full time
12d ago, from University of Notre Dame Australia, Fremantle Campus
About the role
This role is responsible for delivering front‐line reception duties on site and administrative support within the Fremantle Campus Services team, ensuring the smooth and efficient day‐to‐day operations of the team and contributing to the overall effectiveness of the University.
Key Responsibilities
* Build and maintain effective working relationships, responding to a wide range of enquiries while liaising with various internal teams.
* Deliver high‐quality customer service to both internal and external stakeholders across multiple channels (face‐to‐face, phone, email, and Zoom).
* Provide front‐of‐house support, including campus reception duties and assistance with local events as required.
* Accurately manage administrative tasks such as data entry, validation, and issue resolution, ensuring high attention to detail.
* Apply policies, procedures, and standards to organise and prioritise work effectively under general direction.
* Support national reception operations by providing relief cover (via Teams) in collaboration with Sydney and Broome reception teams.
Qualifications, skills & experience
* Completion of a Certificate III, or Completion of Year 12 or a Certificate II, with relevant work experience, or an equivalent combination of experience and/or education/training.
* Demonstrated proficiency in using a range of computer‐based applications, including Microsoft Office (Word, Excel) and information management systems.
* Strong written and verbal communication skills, able to engage professionally with students, staff at all levels, and external stakeholders.
* Proven ability to deliver service‐oriented support, maintaining a high standard of customer service in all interactions.
* Experience in preparing and managing documents, including data entry, formatting reports, and handling records with accuracy and attention to detail.
Benefits
* Fast paced environment with opportunity for professional growth
* Generous training and development opportunities
* Friendly and collaborative working environment.
Application essentials
Please apply online with a resume and cover letter outlining your suitability for the role.
Applications closing date: 12 June 2026.
EEO and diversity statements
Applicants are expected to have current and valid work rights in Australia.
Aboriginal and Torres Strait Islander people are encouraged to apply.
The University is committed to providing a safe, respectful and inclusive working and learning environment.
The successful candidate will be required to complete a self‐declaration regarding Gender‐Based Violence (as required by the National Code) as part of the pre‐employment process. For more information please refer to the University website.
The University of Notre Dame Australia seeks to increase the diversity of our workforce to better meet the different needs of the University and its stakeholders and to improve equal opportunity outcomes for our staff.
Contact
Please direct your queries regarding this role to Haritha Garlapati, ***************@nd.edu.au.
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