Office Administrator/Operations (Part-Time)
RMC Plumbing Services is looking for a self-motivated positive person for the position of part-time Office Administrator/Operations person to work alongside our office team.
Duties include supporting management and assisting in the daily office operations and administration requirements. The Administration/Operations role will include a welcoming reception for clients and suppliers, with a strong focus on customer service.
The ideal candidate shall have excellent oral and written skills and be able to organise and prioritise their work. Previous experience in an administration role is essential. Training will be provided on all our office and system operations.
The position includes a BONUS - paid day off for your birthday!
We are offering a permanent part-time position with varying hours of 25-35hrs work between 7.00 am to 4:30pm (Monday to Friday to be determined) and relief work for when other staff are on leave.
Responsibilities
* Assisting with maintaining work schedules
* Preparing purchase orders and processing
* Provide excellent customer service to clients
* Answer and direct phone calls
* Answer and direct emails in a prompt manner
* Assist in managing client accounts, quotes and bookings
* Processing accounts receivable, accounts payable and debt collection
* Provide accurate and efficient MYOB data entry.
* Maintain client and supplier data via our cloud-based SIMPRO field service and mobile workforce management system
* Typing reports as required
* Must be able to work flexible hours from 7:00am to 4:30pm and comfortable with securing the premises.
Knowledge and Skills
* Must be able to work unsupervised and autonomously
* Excellent time management skills and the ability to prioritise work
* Attention to detail and problem-solving skills
* Ability to work under pressure and in a fast passed working environment
* Excellent written and verbal skills
* Must be proactive and have a flexible approach to work
* Experience using MYOB accounting software
* Experience creating and formatting Microsoft Office Programs eg Word and Excel
* Good organisational skills and can multi-task
* Experience in Office Administration
* Comfortable using social media, posting on our facebook page and answering queries.
* Must have National Police Clearance
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