Job Overview
An experienced Executive Assistant is required to provide high-level administrative support to senior leadership during a 12-month period of maternity leave. This role offers the opportunity to work in a dynamic, collaborative environment with a strong focus on quality and innovation.
Key Responsibilities
* Manage complex calendars, including meetings, appointments, events, and calls.
* Prioritise and coordinate shifting demands with minimal disruption.
* Prepare meeting materials, presentations, reports, and briefing documents.
* Ensure timely and appropriate access to senior executives.
* Handle highly confidential and sensitive information.
* Assist with ad hoc and personal tasks when required.
* Produce weekly, monthly, and annual reports.
* Allocate and monitor corporate event ticketing.
Communication Management
* Draft, edit, and proofread correspondence and documentation.
* Manage and respond to email inbox communication as appropriate.
* Facilitate clear communication between executives and internal teams.
Travel Coordination
* Organise and book domestic and international travel arrangements.
* Prepare comprehensive itineraries and resolve travel-related issues.
* Complete travel diaries and reconciliation tasks.
About You
You are a polished, adaptable, and confident individual who thrives in a fast-paced environment. You possess excellent organisational and time-management skills, with a proven track record of handling confidential and sensitive information.
* 5+ years' experience supporting senior executives in a corporate or similar environment.
* Outstanding emotional intelligence and strong interpersonal skills.
* Initiative, autonomy, and the ability to anticipate needs.
* Strong proficiency in Microsoft Office Suite and related tools.
* CRM experience is an advantage.
* Professional, discreet, and trustworthy.
* Calm under pressure and adaptable to changing priorities.
* Strong judgement and decision-making capabilities.
* Confident communication style and polished presentation.
Why This Role?
* Join a supportive business with a strong market presence.
* Work closely with senior leaders and make a meaningful impact.
* Enjoy variety, autonomy, and the opportunity to work in a fast-paced environment.
* Fixed-term stability for approximately 12 months.