We are seeking an experienced and highly capable Executive Assistant to support a boutique consulting firm, working closely with two senior Partners in a professional services environment. This is a trusted, hands‐on role for someone who enjoys operating at the centre of a fast‐moving practice - protecting partner time, managing workflow, and ensuring polished, compliant and well‐run projects at all times.
About the Role
The role combines executive support, project and compliance administration, with a strong emphasis on judgement, organisation and professionalism.
You will be a key point of contact for senior executives, managing high volumes of inbound queries in a professional setting.
The role:
* Manage high volumes of external stakeholder engagement, acting as gatekeeper
* Coordinate information sessions
* Using databases to manage correspondence and follow‐ups
* Set clear expectations and hold boundaries with external stakeholders
* Prepare proposals and manage DocuSign approvals, setting up projects in internal systems
* Manage contracts and compliance steps, maintaining accurate audit‐ready records
* Complex diary and meeting coordination
* Proposal formatting and document preparation
* Expenses and limited travel arrangements
* Managing secure portals and uploads
The successful candidate will bring:
* Experience in a professional services environment,
* Confidence supporting senior executives (CEO / C‐suite / Board‐level)
* Strong judgement, attention to detail and process discipline
* A calm, mature and highly organised working style
* The ability to work independently and manage competing priorities
Highly regarded:
* Background in consulting or project EA roles or even recruitment
* Exposure to compliance‐heavy environments
Working Arrangements
* Hybrid role, with a preference for 3 days per week in the Melbourne office
* 12‐month fixed‐term contract (maternity leave cover)
* Supportive, high‐trust environment with minimal micromanagement
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