Overview
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Administration Coordinator - Peter Mac @ Home
Date: 30 Apr 2026
At Peter Mac we aim to continuously improve cancer care, research and education across all cancers and for all people affected by cancer: changing lives, breaking new ground. Everything we do is underpinned by our core values, Excellence, Compassion and Innovation. Welcoming people from a wide variety of different backgrounds and experiences is critical to fostering innovation, cultivating compassion, attracting and retaining top talent and providing the best possible cancer care for our patients.
YOUR ROLE IN OUR FUTURE
Peter Mac @ Home Admin Coordinator
Employment Type: Ongoing, Full time Role
Hours: 80 Hours per Fortnight with a monthly ADO | Job Share Considered | 7 day a week rotating roster. 2 shift types 07:00-15:30 or 10:30-19:00
Salary: Up to $74,000 per annum + Super + Salary Packaging
About Us
Peter MacCallum Cancer Centre is a world-leading integrated cancer research, education, and treatment centre. Every day, our dedicated team delivers exceptional cancer care, advances innovative treatments, and pursues life-changing cures. Located within the state-of-the-art Victorian Comprehensive Cancer Centre, we are at the forefront of a global effort to transform cancer outcomes.
About Peter Mac @ Home
Peter Mac @ Home (PM@H) provides acute home-based oncology care to our patients 7 days a week, 365 days a year. This includes Hospital in the Home (HITH) and home-based cancer services funded by DHHS.
The Role
We're seeking an experienced Admin Coordinator to join the PM@H team in a part-time capacity. In this role, you will provide vital administrative support to staff and patients, ensuring smooth daily operations. The ideal candidate will:
* Have strong communication and computer skills
* Demonstrate experience coordinating administrative activities within a clinical setting
* Work confidently both autonomously and as part of a team
* Contribute to ongoing service innovation and excellence
Our benefits
We offer a range of benefits which support our people both personally and professionally, including:
* Up to $11,660 in salary packaging to increase your take-home pay
* Discounted health insurance and eye care
* A comprehensive health and wellbeing program
* Public transport options at our doorstep and end of trip facilities for cyclists
* Onsite eateries and coffee shops and inviting rooftop garden spaces
* Pathways for professional development and new career opportunities
* Five weeks annual leave, 17.5% leave loading, monthly ADOs and purchased leave options
* Flexible, hybrid working arrangements
Inclusion and belonging
Peter Mac celebrates, values and supports a diverse and inclusive environment which reflects our vibrant community. We encourage applications from anyone identifying as Aboriginal and/or Torres Strait Islander. We also welcome anyone who identifies as LGBTQIA+, linguistically, culturally and/or gender diverse, people with disability, and people of any age to apply for our roles.
Join us!
If you feel this role is right for you, we warmly invite you to apply and encourage your early application. All appointments are made subject to a satisfactory police check and may require a valid Working with Children Check. Many staff are required to be vaccinated against, or demonstrate immunity to, influenza, and a range of other diseases.
Should you need assistance or require any adjustments or accommodations to fully participate in the application or interview process, you are welcome to reach out to the contact person listed.
How to Apply
For more details, click Apply to visit the Peter Mac Careers page and review the full position summary. If you have any questions or would like a confidential discussion, feel free to reach out to:
Hiring Manager: Michelyn Treadwell, Nurse Manager
Email: Michelyn.Treadwell@petermac.org
Phone: 03 855 96801
Applications Close: 11:59PM Thursday 14 May 2026
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Position Summary
The Peter Mac @ Home Administration Coordinator is an essential member of the PM@H team. The Administration Coordinator acts as the front-of-house reception for the service and is expected to respond to queries from both external providers, staff and patients in a professional and timely manner at all times. They are responsible for helping to ensure that day to day operations run smoothly: maintaining internal databases, monitoring and actioning incoming referrals, stocking cars with essential equipment and managing requests to change patient appointments. They also support the capture of quality and performance data for the department.
Classification or Salary Range
HS2
Immunisation Category C
Key Relationships
Internal
* All PM@H staff
* Patients of PM@H
* Staff within the hospital including nursing coordinators, allied health, wards and clinics
* Accounts Department
* Health Information Services
* Information Technology
External
* Patients and Carers
* Outsourced Nursing Agencies
Skills
* Expertise in coordinating departmental administrative activities relating to a clinical department
* Experience in a PA or team support position
* Flexible approach to new work practices
* Ability to take on new tasks as directed by the Manager
* Demonstrated ability to provide a broad range of high level administrative support functions including creation and maintenance of schedules and databases
* Highly developed communication, organisational and interpersonal skills
* Experience working within a complex service environment
* Discretion dealing with confidential and sensitive information
* Professional presentation and provision of high customer service
* Proactive and solutions focused leadership within the department to deliver an optimal administration service
* Computer proficiency and information reporting
* A proven ability to work effectively in a multidisciplinary team
* Qualification in administration/secretarial duties
* Experience in a healthcare setting
Key Accountabilities
Key Accountabilities Demonstrated by / Key Performance Indicators
1. Customer Service
* Maintains a patient focused, professional approach to patients and multidisciplinary team members (in person and by telephone)
* Enquiries are handled in an appropriate and timely manner
* that strives for minimal numbers of complaints
* Messages delivered to appropriate staff 100%
* Excellent interpersonal skills including telephone manner and reception
2. Maintenance of community nursing service data base
* Information entered in a timely manner
* Information 100% accurate
* Concerns are followed up with IT and/or external contractors
* Databases used by PM@H 100% complete and accurate
* Accurate and timely reports generated
* Data integrity of data bases monitored weekly and errors corrected or escalated to NUM in a timely manner
* Patient cancellations due to double booking is minimised
3. Collection and Generation of Patient Information
* Ensures that quality standards of documentation are maintained according to Peter Mac standards
* Ensures patient information (demographic information, referral information, medical record) is accurate and current at the time of first PM@Hvisit
* Patient information on computer is up to date and accurate.
* Patient folders are prepared
* Medical records of discharged patients are returned promptly to Health Information Services.
* Patients are discharged from Peter Macs patient administration systems in a timely manner at the completion of their treatment
Key Accountabilities (Contd..)
Key Accountabilities Demonstrated by / Key Performance Indicators
4. Teamwork and Communication
* Works as a member of multidisciplinary team and contributes to the effective administrative organisation and efficiency of department
* Ensures cars are serviced when necessary
* Follows through any incidents involving cars with appropriate paperwork
* Effective communication of all pertinent information to staff working at PM@Home
* Feedback from nursing team indicates referral documentation well organised.
* Car fleet management including regular servicing, repairs and maintenance, car cleaning schedule and monitoring of stock items stored in cars and log book documentation is current and accurate at all times.
* Register of office equipment accurate and up to date
4. Teamwork and Communication
* Works as a member of multidisciplinary team and contributes to the effective administrative organisation and efficiency of department
* Ensures cars are serviced when necessary
* Follows through any incidents involving cars with appropriate paperwork
* Effective communication of all pertinent information to staff working at PM@Home
o Feedback from nursing team indicates referral documentation well organised.
o Car fleet management including regular servicing, repairs and maintenance, car cleaning schedule and monitoring of stock items stored in cars and log book documentation is current and accurate at all times.
o Office stock maintained.
o Register of office equipment accurate and up to date
o Secretarial/administration support duties including:
o Mail receipt and dispatch
o Typing letters and documents
o Filing patient records
o Ordering of stock
o Maintenance of office equipment register
o Reconciles invoices received from outsourced nursing agencies
o Ensure invoices remain up to date and any discrepancies are followed up with appropriate staff or outsourced agency
o All invoices checked, forwarded to NUM for authorising payment and returned to accounts payable in a timely manner.
6. Improving Department Performance
o Actively participates in developing programs to improve patient care within PM@Home
o Evidence of participation in department quality activities e.g. Quality project reports.
For further information about this opportunity, click Apply to be redirected to the Peter Mac Careers page where you can review the position profile. Alternatively, please contact us for a confidential discussion.
Peter Mac is a child safe organisation and has a commitment to child safety and wellbeing.
WHY WORK FOR PETER MAC
* Peter Mac offer a range of benefits which support our people both personally and professionally.
* Our staff benefits include award winning facilities, professional development and events, a health and wellbeing program, flexible work practices and policies and financial benefits such as salary packaging.
* We encourage applications from Aboriginal and Torres Strait Islander people, all members of the LGBTQI community and people with a disability.
The Peter MacCallum Cancer Centre acknowledges the traditional owners of the land on which our five sites are located throughout Victoria. We recognise their strength and resilience and pay our respects to their Elders past and present.
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