**Barwon Occupational Therapy have an exciting opportunity for an experienced Office Manager to join our clinic.**
- Barwon Occupational Therapy_ is a private allied health company, consisting of occupational therapy, behaviour support, dietitian, psychology, play therapy and therapy assistant services. We work with clients from a range of funding agencies including the NDIS, My Aged Care, DVA, TAC and Medicare schemes.
The Office Manager is a key role within the practice, responsible for ensuring the seamless operation of daily activities. In this position, you will collaborate closely with both the administration and allied health teams to deliver exceptional client care, upholding the highest standards of customer service, professionalism, and respect at all times.
The available position is for 4-days per week, equaling 0.8 EFT or 60.8 hours per fortnight. The successful applicant will need to be able to work between 8.30am and 5.30pm, with exact hours agreed at time of employment.
**Key responsibilities**:
- Oversee day-to-day practice operations.
- Be a point of escalation for administrative queries, both internally and externally.
- Support with the marketing of the organisation to external stakeholders.
- Assist with daily administration tasks as operationally required, including client and stakeholder liaison and managing referrals and appointment bookings.
- Resource management.
- Documentation to a high standard.
- Day-to-day invoicing.
- Assist with clinical governance in collaboration with the Team Leaders and/or Director.
- Complete regular employee training and meetings.
**Essential characteristics**:
- Previous experience in a management and/or high-level practice administrative position.
- Commitment and understanding of the needs of people with disabilities and their rights.
- Highly developed oral, written and collaborative communication skills.
- Ability to provide empathy and non-judgmental client support.
- A positive work ethic and strong commitment to collaborative teamwork.
- Demonstrate an ability to work autonomously and effectively.
- Demonstrate an ability to prioritise tasks and work with several competing demands.
- Competence in operating a range of computer programs.
- Working with Children Check or willingness to obtain.
- Police Check or willingness to obtain.
- NDIS worker screening or willingness to obtain.
**Role inclusion**:
- On the job training.
- Support for qualified and personal development.
- Managerial Support.
- Regular Team Meetings.
- Provision of technology.
If you would like to join a family friendly team, and have the skills and strong work ethic this role requires, we would welcome the opportunity to discuss this exciting career opportunity with you.
**Applications**:
**Applications Close 5pm 17/01/2024 with interviews being held on 22/01/2024**
**Enquiries should be directed to**:Allied Health Team Leader - Nicole Burgess on (03) 5200 2684
**Job Types**: Full-time, Part time
Pay: $56,000.00 - $63,000.00 per year
Expected hours: 30.4 per week
**Benefits**:
- Salary packaging
Schedule:
- Fixed shift
- Monday to Friday
- No weekends
**Language**:
- English (required)
Licence/Certification:
- Driver Licence (preferred)
Work Authorisation:
- Australia (required)
Work Location: In person
Application Deadline: 09/01/2025
Expected Start Date: 06/01/2025
📌 Office Manager
🏢 Barwon Occupational Therapy
📍 Grovedale