We’re Hiring – Administration & Facilities Officer
Position Title: Administration & Facilities Officer
Location: Alice Springs
Contract Type: Full‑time – 3 Months
Start Date: ASAP
Your new company
We are seeking a highly organised Administration & Facilities Officer to provide administrative and facilities support within a busy operational environment. This role involves delivering high‑level secretarial assistance, managing property and building maintenance, overseeing contractors, and coordinating fleet and facilities contracts.
Your new role
- Provide administrative and secretarial support to management and staff, including minute taking, travel organisation, correspondence, and document management.
- Engage and oversee property and building maintenance contractors, ensuring performance standards are met.
- Manage and coordinate delivery, administration, monitoring, and financial management of facilities and fleet vehicle contracts.
- Undertake purchasing activities, obtain quotations, raise purchase orders, and process invoices following satisfactory completion of work.
- Assist with vehicle fleet management.
- Organise inductions for new staff and contractors, issuing safety equipment in line with procedures.
- Ensure compliance with safety, environmental, and quality policies, as well as corporate values and strategies.
What you'll need to succeed
- Strong skills in providing organised and timely administrative and secretarial support, with initiative and flexibility.
- Proven contract administration and procurement experience.
- Ability to use records management systems and coordinate travel/accommodation.
- Excellent interpersonal and communication skills, with the ability to engage at all levels.
- Proven ability to maintain confidentiality.
- Proficiency in a wide range of computer software packages and corporate systems.
- Understanding of safety and security practices for industrial sites.
- Ability to carry out duties in line with organisational safety, environmental, and quality policies.
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV or email directly to ***************@hays.com.au OR call 08 8943 6***.
If this job isn't quite right for you, but you are looking for a current position, please contact us for a confidential discussion about your career.
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