Downer is seeking an Operations Administrator to join our team based in our offices at Underdale, SA. That role will provide high-level support to two General Managers while ensuring the efficient operation of our Underdale office. This hybrid role combines personal assistant responsibilities with office and facilities coordination, playing a key part in team collaboration and day-to-day operations.
Key Responsibilities
- Provide high-level administrative support to General Managers including diary management, travel coordination, meeting preparation, and expense reconciliation.
- Act as the primary point of contact for office operations, ensuring smooth day-to-day functioning and a professional work workplace.
- Oversee minor facilities management, including liaising with service providers, managing maintenance requests, and coordinating office supplies and equipment.
- Support team engagement activities, onboarding processes, document compliance, and internal communications.
- Demonstrate a proactive approach to anticipating needs and resolving issues, using sound judgement and problem-solving skills to ensure smooth office operations and timely support for the leadership team.
About You
- Proven experience in high-level administration support to senior leaders combined with office operations and facilities coordination in a fast-paced environment.
- Ability to manage multiple, concurrent tasks and projects with the highest levels of professionalism, confidentiality, and service.
- A self-starter mindset that takes initiative to improve processes and maintain a well-functioning office environment.
- Proactive and solutions-oriented, with robust problem-solving skills to anticipate needs, resolve issues, and ensure smooth operations.
- Comfortable liaising with internal teams and external service providers to manage facilities, maintenance, and office resources.
- Aptitude for working in a collaborative environment with a focus on proactive communication, relationship building, and resiliency.
- Strong verbal and written communication skills with proficiency in Microsoft Suite and other collaboration tools.
Downer is a company that believes people are our greatest asset. We take pride in providing career opportunities, work-life balance, and above benchmark services. We also offer a range of perks including:
- Proud to be recognised as a WORK180 Endorsed Employer for All Women.
- Working for a multifaceted organisation with diverse divisions to explore endless opportunities for growth and continuous learning.
- Access to, which offers discounts and savings on various products, including retail items, travel deals and entertainment options.
To join the Downer team please hit "apply now". We respectfully request no recruitment agency approaches. Please be advised that email applications will not be accepted.
Downer Group is an employer that acknowledges and embraces the importance of our people's diverse experiences, talent and cultures. As an inclusive employer, we welcome applications from everyone.
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