Position Details
12 Month Fixed Term Salaried Contract Hybrid work environment - 50/50 Home Vs Office.
About the business/role/team
The IT Vendor and Asset Management team is seeking a detail-oriented and commercially aware Asset Renewal Specialist to coordinate and optimise renewals of the organisation's IT assets, including hardware support, software licences, subscriptions, warranties, and maintenance agreements.
About the role
Manage the renewal pipeline by validating requirements against the RBA's technology roadmap to inform decisions to renew, replace, consolidate or retire. Optimise total cost of ownership by analysing usage, demand, spend and contract terms to support timely, commercially sound renewal decisions. Support licence, maintenance, warranty, subscription, compliance and disposal processes. Ensure business continuity, constrain risk and support obsolescence management leveraging accurate asset data records.
About you
The ideal candidate will possess strong organisational and analytical skills, sound commercial judgement, and a solid understanding of software licensing arrangements, IT asset lifecycle management, contract terms and renewal processes.
Responsibilities
* Maintain and proactively monitor asset expiry dates, notice periods, product and pricing changes to inform financial forecasting and prevent service lapses or unplanned auto-renewals.
* Collaborate with procurement, finance, legal, security and service owners to coordinate timely, compliant and commercially sound renewals.
* Engage with vendors to obtain quotes, clarify license SKUs, license metrics and support alignments to requirements and make recommendations to achieve value for money outcomes.
* Manage the RFQ process against related panels, administer the panel and develop monthly transaction reporting to monitor demand and spend analysis.
* Identify product terms and conditions, validate that these are captured in contracts/SOWs and facilitate legal review.
* Update asset records, identify notice periods and audit obligations. Generate reports and engage with system owners to ensure obligations are met.
* Stay informed on market trends and renewal best practice to support development of negotiation strategies.
* Provide Secretariat services for Monthly Committee meetings and Strategic Business Review meetings.
Requirements
* 5+ years of experience in IT asset management, renewals management, procurement, contract administration or a related field.
* Advanced experience maintaining accurate renewal schedules, contract records, asset registers and related data repositories.
* Proficiency with asset, contract, procurement or service management tools.
* Excellent analytical and problem‐solving skills, with the ability to assess data, risks and commercial options and make informed recommendations.
* Strong communication and stakeholder management skills, with the ability to collaborate effectively across cross‐functional teams and with vendors.
* Strong attention to detail and accuracy in managing renewal data, contract documentation and financial information.
* Ability to manage multiple renewal timelines, adapt to changing priorities and work independently in a fast‐paced environment.
Qualifications
* ITIL Foundation
* ITAM Foundation Certification
* CSAM/CHAM/Cloud Asset Management certifications
* Advanced skills in Excel, SharePoint and Visio for renewal tracking, analysis, workflow management and reporting.
* Minimum Cert IV in Procurement and Contract Management.
EEO Statement
The Reserve Bank of Australia is committed to equity, diversity and inclusion and welcomes applicants from diverse backgrounds including Aboriginal and Torres Strait Islander peoples, culturally and linguistically diverse backgrounds, those living with a disability and the LGBTQ+ community. We are committed to making the recruitment process fair and equitable for all candidates.
Application Close
Application Close: July 01, 2026.
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