Executive Assistant to the Chief Financial and Operations Officer
Permanent Full Time
The Southport School is a leading Anglican Day and Boarding School for boys situated on the banks of the beautiful Nerang River in the heart of the Gold Coast. The Southport School (TSS) has been established for 125 years and is committed to providing excellence in leadership, learning and teaching, pastoral care and extra-curricular endeavours within a balanced, holistic Christian environment. The School has a vibrant Boarding Education, Cultural and Sporting program that extends across the full year and two campuses. We have 1700 students including 300 boarders.
The Southport School is seeking a highly capable and proactive Executive Assistant to support the Chief Financial and Operations Officer (CFOO) and contribute to the effective running of the School's administrative and governance functions.
About the Role
This is a trusted, fast-paced role supporting a senior executive. You will manage priorities, provide high-level administrative and governance support, and ensure the smooth operation of the CFOO's office. You will work across diary and stakeholder management, board and committee coordination, reporting, and confidential projects.
Key Responsibilities
* Manage the CFOO's diary, communications, and priorities
* Prepare reports, correspondence, presentations, and briefings
* Coordinate meetings, agendas, papers and minutes
* Support School Council and Committee governance processes
* Administer Board Portal and governance documentation
* Conduct research and manage confidential mattersCoordinate events, travel and stakeholder engagement
* Liaise with staff, parents, Council members and external vendors
* Support compliance reporting and project work
Skills and Experience
* Minimum 5 + years' experience in a senior Executive Assistant role
* Exceptional organisational skills with ability to manage competing priorities
* Strong judgement and ability to work independently in a fast-paced environment
* Outstanding written and verbal communication skills
* High level of discretion, professionalism, and confidentiality
* Advanced MS Office skills (Outlook, Word, Excel, PowerPoint, Teams)
* Experience supporting Boards/Committees (highly regarded)
* Strong attention to detail and advanced proofreading skills
* Understanding of governance and financial processes (desirable)
* Positive, proactive and calm under pressure
Why Join TSS
As part of our TSS team and community, we offer all our employees a wonderfully supportive working environment, including access to our exceptional facilities (gym, pool, tennis courts) as part of our wellbeing offering, and we encourage all of our corporate team members to become engaged in the wider school program through our sporting and cultural programs. Another exceptional benefit is access to The Thirty Two Dental Studio's Smile Care Club.
Successful candidates will be willing to support the Anglican Code of Conduct and Ethos of the School and must be flexible to work occasional early mornings, evenings or weekends. Applicants must hold or be eligible to hold a working with children Paid Blue Card and will be asked to provide a recent criminal history check certificate.
15 May 2026 Southport Queensland, Australia
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