Job Title: Office Support Specialist
We are seeking a highly organized and proactive professional to provide administrative support and ensure smooth day-to-day operations.
* Provide support to the management team and staff, handling tasks such as scheduling appointments, meetings, and job allocations.
* Coordinate orders for materials, supplies, and equipment, liaising with suppliers and customers to ensure timely deliveries and order updates.
* Maintain company records, files, and databases, handle incoming and outgoing mail and correspondence, and prepare documents, reports, and presentations as required.
* Process invoices, purchase orders, and track expenses, maintain office supplies and coordinate equipment servicing.
* Assist with HR tasks such as onboarding, maintaining employee records, and timesheet management, and perform general office duties including filing, photocopying, and data entry.
Requirements:
* Proven experience in an administrative role, strong communication and interpersonal skills, excellent organizational and time management abilities.
* Experience in scheduling, procurement, and customer liaison is a plus, proficiency in Microsoft Office Suite and other office software.
* Attention to detail, ability to multitask, work independently and within a team, problem-solving skills, and a proactive approach to tasks.