Moss & Co Consulting have partnered with a leading international top tier law firm on the recruitment of a Practice Assistant to join their Construction Litigation team in Melbourne on a 12 month contract, with strong potential to extend.
The Opportunity
This is more than a traditional Practice Assistant role. You will be a trusted, calm point of coordination for a busy Partner and her team, someone who takes a genuine interest in clients and matters, keeps work moving and helps create a high performing, positive team environment.
You will join a fast paced Construction Litigation practice where no two days look the same and where your contribution will be felt and valued every single day.
Key Responsibilities
* Taking an active interest in clients and matters - tracking status, key stakeholders and arrangements across the practice
* Actively managing and triaging inboxes, prioritising urgent matters and escalating where appropriate
* Acting as the operational anchor of the team - keeping work moving and the team aligned, grounded and accountable
* Monitoring deadlines, anticipating bottlenecks and driving follow through on key actions and deliverables
* Handling billing, expenses, WIP reporting and broader practice management requirements
* Matter management including conflict searches, file opening and closing, archiving and maintaining accurate matter records
* Looking after the team day to day with care and genuine commitment to a supportive team culture
* Harnessing the resources of the firm to deliver the best outcomes for the team and its clients
About You
To be successful in this role you will ideally bring:
* Previous experience as a Practice Assistant or Legal Secretary within a law firm environment
* Exposure to litigation matters (construction experience advantageous but not essential)
* A proactive, calm and solutions focused approach, someone who anticipates needs before they arise
* Exceptional organisational skills and strong attention to detail
* Genuine warmth and care for the people around you - this team values culture as much as capability
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