Location
* Australia (Brisbane, Adelaide, Melbourne or Canberra)
Duration
* Long Term
Applications
Applications will be assessed on a rolling basis. We encourage you to apply as soon as possible.
About Palladium
Palladium is a global development and consulting firm, part of the GISI Consulting Group, working alongside some of the world's leading project management and engineering organisations. We partner with governments, businesses, investors and communities to design and deliver complex programs that create lasting impact. With a presence across more than 90 countries, Palladium offers the opportunity to work on meaningful challenges, alongside talented colleagues, in environments where your work can truly make a difference.
About The Project
REnew Pacific is a AU$75M program over 4.5 years. It aims to scale and expand on the critical lessons learned in the DFAT-funded Business Partnerships Platform (BPP) pilot to support DFAT and the Australian Infrastructure Financing Facility for the Pacific (AIFFP) to address climate infrastructure mitigation, adaptation and resilience among Pacific states and help Australia be the climate infrastructure partner of choice in the Pacific.
About The Role
Reporting to the Senior Finance Manager, the Finance and Administration Coordinator (FAC) will provide support to the finance, operations and administrative function of the REnew Pacific program. The FAC will ensure financial, operations and administrative systems and processes for the program are managed in line with corporate and DFAT head contract requirements. This includes working closely with other members of the Operations and Portfolio Team.
Primary Responsibilities
* Coordinate payment preparation and approval processes to ensure timely and compliant disbursements through oversight and collaborative working relationships with the Finance and Administration Officer (FAO)
* Ensure accuracy and completeness in record keeping through oversight of payment vouchers, travel requests and expense claim acquittals
* Oversee the accuracy of the travel forms, travel request budget, cash advancement and ensure it aligns with Commonwealth Procurement Rules and an audit trail
* Prepare travel safety and security briefing documents and share this with the program personnel
* Develop and maintain client and stakeholder relationships across your assignments and maintain professional, respectful and effective relationships with colleagues
* Seek support from line manager and the Operations Team when there is ambiguity
* Other tasks as reasonably requested by the Senior Finance Manager and other members of the Operations Team
* Travel locally and internationally, as required
About You (Qualifications)
* Tertiary qualifications in a relevant discipline such as Finance or Business
* Minimum 5 years of relevant work experience in financial management, basic accounting and bookkeeping
* Experience in general office administration, logistical, procurement and asset management
* Demonstrated ability to work collaboratively and maintain effective working relationships with a range of personnel from different disciplines
* Excellent verbal and written communication skills
* Experience working in donor-funded activities preferred
* Experience working regionally, with knowledge of Pacific financial institutions preferred
* Responsive and committed team member with the ability to work confidently under pressure
* Excellent attention to detail
* Professional commitment to principles of gender equality and social inclusion, safeguards and anticorruption
We are committed to building a diverse, geographically dispersed workforce that strengthens the support we provide. We welcome applications from candidates of all backgrounds, including First Nations peoples, people of diverse sexual orientations, gender identities and expressions, and people with disabilities. Disclosure will not affect your application, and we will work with you to provide appropriate adjustments.
To be considered for this position, you must have valid work rights in the country where the role is based. Visa sponsorship is not available for this role.
While this role does not involve direct work with children, the successful candidate will still be required to complete a police check and relevant due diligence checks as part of Palladium's commitment to being a child‐safe organisation.
Equity, Diversity & Inclusion
Palladium is committed to embedding equity, diversity, and inclusion into everything we do. We welcome applications from all sections of society and actively encourage diversity to drive innovation, creativity, success and good practice. We positively welcome and seek to ensure we achieve diversity in our workforce; and that all job applicants and employees receive equal and fair treatment regardless of background or personal characteristics. These include: socio‐economic background, age, race, gender identity and expression, religion, ethnicity, sexual orientation, disability, nationality, veteran, marital or Indigenous status.
Safeguarding
We define Safeguarding as all the actions taken by Palladium to protect our people, communities where we work and our clients from harm, including Sexual Exploitation, Abuse or Sexual Harassment; Child Abuse in any form; Trafficking for sexual exploitation of adults or children and any form of trafficking of children. We have zero tolerance for all forms of child abuse as well as sexual exploitation, abuse and harassment and zero tolerance for inaction to prevent, protect against, respond to and report harm. We are committed to ensuring that all children and adults who come into contact with Palladium are treated with respect and are free from abuse. All successful candidates will be subject to an enhanced selection process including safeguarding‐focused interviews and a rigorous due diligence process. Our Code of Conduct and Child Safeguarding and Protection against Sexual Exploitation, Abuse and Harassment Guidelines have additional details.
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