* Locations 41-45 River Road, Wivenhoe, Tasmania, 7320, AU (On-site)
* Job Schedule Full time
* Workdays Monday - Friday
* Travel Required No
Job Description
About Us
Americold is a global provider of temperature-controlled infrastructure. We partner with farmers and food producers to ensure their perishable and frozen product reaches food suppliers, restaurants, and your local grocery store without spoilage. Our customers, which include some of the most respected brands in the food industry, rely on our expertise and commitment to safety in order to deliver on their commitments.
What you'll Do
As the Administration Assistant at Wivenhoe, you will support the Operations Team with day-to-day administrative tasks which include, but are not limited to, working a roster of 7:00am to 2:30pm:
Review and update the document management system, work instructions and internal documentation
Ensure compliance schedules are being met
Purchasing supplies and raising purchase orders
Electronic and paper file & system management
Compose, type, and distribute meeting notes, routine correspondence, newsletters and reports
Establish and maintain templates for internal and external site presentations
Support the implementation of safety, quality, and compliance improvement opportunities
Support on-site audits, evaluate audit findings, and implement and finalise corrective actions
Assure ongoing compliance with quality and industry regulatory requirements
Conduct searches to find needed information, using such sources as the Internet
Monitor training needs and then engage with internal and external training providers and updating including training matrix
Communicate with facility representatives and contractors for site activities
Undertaking the ongoing administration of Food Safety and Workplace Safety systems
Support the implementation of HACCP, GWP and Workplace Safety improvement opportunities
Ensure compliance schedules are being met
Reviewing and update Food Safety and Workplace Safety systems and processes including work instructions
Supporting staff and operations with ad-hoc tasks
Follow attendance policy, show up for work on time and ready to work assigned shift.
What Experience and Education You Need
Minimum 5 years' experience as an Administrator in a fast-paced environment
A strong focus on safety
Demonstrated ability to work in fast-paced, deadline-oriented environment both in a team and autonomously
Basic understanding of interpreting legislations and standards or the ability to research information
Strong problem-solving, planning and organisational skills
A high level of resilience and adaptability to changing situations including a 'can do' attitude
Experienced with Microsoft Office Suite, especially Teams & Excel
Must be able to relate to other people beyond giving and receiving instructions: they must get along with co-workers without exhibiting behavioural extremes; perform work activities requiring reasoning, negotiating, instructing, persuading, or speaking with others; and respond appropriately to feedback.
Physical Requirements
Requires the ability to sit for long periods of time, with frequent interruptions
Requires several hours per day of sitting, getting up and down from chairs, and reaching, or bending
Requires manual dexterity with normal hand and finger movements for typical office work
Talking, hearing, and seeing are important elements of completing assigned task
May require travel by automobile and aeroplane for business
May require visits to warehouse operations in temperatures at or below freezing
May require carrying loads related to travel and the occasional lifting, carrying, positioning, and/or moving of objects weighing up to 20 pounds
Requires the use of various electronic tools
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The Company makes reasonable accommodations in accordance with applicable law.
What We Offer:
Our associates know the answer to the question What's in it for me? We offer best-in-class benefit programs and continuously work with our associates to ensure that our offerings meet the needs of their health and financial well-being. When you join Americold you join a values-oriented company with a clear mission. We help our customers feed the world.
Americold is an Equal Opportunity/Affirmative Action Employer and complies with applicable employment laws.
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