Job no:
Work type: Full time
Location: Mentone - VIC - Australia
Applications close:
What does the job look like?
Join our team as an Admin Manager, supporting a busy distribution centre and office environment. This role is central to ensuring the smooth running of site operations, with a strong focus on administration, finance, and stakeholder engagement. You’ll be responsible for managing daily administrative tasks, payroll, billing, and customer/contractor liaison, while driving process improvement and compliance.
- Oversee daily operations, ensuring compliance with company, client, and regulatory standards. Oversee daily administrative operations, including wage tracking, billing, payment processing, and data entry.
- Prepare and present weekly KPI and financial reports to support informed decision-making.
- Reconcile customer RCTI processes and resolve billing disputes.
- Liaise with customers and contractors via email and face-to-face, ensuring queries are resolved promptly.
- Support the team in financial validation, documentation, and cost recovery.
- Ensure compliance with site safety procedures and participate in safety initiatives.
- Champion Linfox values and foster positive relationships with internal and external stakeholders.
- Drive continuous improvement in administrative processes and operational efficiency.
Are you the one?
As the Administration Manager, you will play a pivotal role in ensuring the efficient, accurate, and compliant operation of our site. We are looking for someone who brings strong administrative and finance expertise, excellent communication skills, and a commitment to continuous improvement.
- Demonstrated experience in administration, payroll, and finance (ideally within logistics, FMCG, or related sectors).
- Proficiency in SAP, Kronos, and MS Office Suite (Excel essential; Power BI desirable).
- Strong customer service focus and relationship-building skills.
- Excellent written and verbal communication skills.
- High attention to detail, robust organisational skills, and ability to work under pressure.
- Knowledge of OH&S; legislative requirements and commitment to safety.
- Tertiary qualification in business, administration, or related field preferred.
- Ability to pick up new systems quickly and drive process improvements.
What's in it for me?
- 12 weeks paid parental leave and return to work bonus for eligible employees
- Career development opportunities and mentoring programs
- Access to a range of benefits across dining and adventure, travel and health and well-being
- The chance to work in a high-performing team where your contributions truly make an impact
At Linfox, we focus on providing an inclusive and diverse workplace where our people can perform at their best. We welcome and encourage applications from people of all backgrounds, identities and perspectives; with people of diverse genders, ages, religions, abilities, sexual orientations and cultures (including Aboriginal and Torres Strait Islander peoples) encouraged to apply.
Sound like you? Please click the apply button to submit your application and resume.
We kindly request no unsolicited resumes or approaches from Recruitment Agencies. Linfox is not responsible for any fees related to unsolicited resumes.
Further information
You will be required to meet BevChain's employment criteria which will include but not be limited to a criminal history check and full medical with a and alcohol test.
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