Administrative Officer, Surgical Education & Training Program (SET)
Posted Monday 1 June 2026 at 2:00 pm
The Royal Australasian College of Surgeons (RACS) is a member‐based not‐for‐profit supporting over 8,600 surgeons and 1,300 trainees and Specialist International Medical Graduates across Australia and Aotearoa New Zealand. We advocate for excellence in surgical care, deliver world‐class education and training, invest in research, and partner across the Asia‐Pacific to strengthen local surgical services. Learn .
About the Role
You will play an important part in supporting the administration of surgical training programs, helping to ensure future surgeons receive high‐quality education and training throughout their pathway to Fellowship.
In this role, you will provide administrative support across a range of training and accreditation activities. Working closely with colleagues, specialty committees, hospitals and trainees, you will help maintain accurate records, coordinate communications and support key processes within the training program.
Key responsibilities
* Providing administrative support to the SET team and associated committees
* Responding to enquiries from trainees, supervisors, trainers and hospitals
* Assisting with surgical training selection activities, including applications, referee reports and interview administration
* Supporting hospital accreditation and supervisor‐related correspondence
* Maintaining accurate trainee, supervisor and hospital records and databases
* Assisting with reporting, data verification and information management activities
* Coordinating meetings, preparing correspondence and supporting day‐to‐day team operations
* Updating website content and assisting with process improvements and reporting initiatives
The role is full time on a 12‐month maximum term contract.
About the Team
The Surgical Education and Training (SET) Department is responsible for the selection, training and assessment of surgical trainees across Australia and New Zealand. The team works closely with specialty training committees, hospitals, surgical educators and trainees to support high‐quality surgical education and help ensure surgeons are equipped to provide safe, comprehensive care to their communities. You will join a collaborative and supportive team that values accuracy, service and continuous improvement.
About You
You are a capable administrator who enjoys working in a busy environment, managing multiple priorities and maintaining high levels of accuracy.
You will bring:
* Previous experience in an administrative role
* Experience maintaining databases and managing data records
* Strong attention to detail and accuracy, particularly when entering and verifying data
* Excellent written and verbal communication skills
* Strong organisational skills with the ability to manage competing priorities and meet deadlines
* The ability to work independently and use sound judgement when setting priorities
* Confidence working with a wide range of stakeholders
* Strong Microsoft Office skills, including SharePoint, Teams, Word, Excel, PowerPoint and Dynamics
* Experience using Adobe Acrobat Pro
* A collaborative approach and willingness to support team objectives
Your experience with us
We're committed to creating a workplace where our people feel supported, valued, and able to do their best work. We invest in your wellbeing, professional growth and work life balance. Our benefits reflect our dedication to a positive, safe and inclusive culture.
Key benefits include:
* Competitive remuneration + salary packaging up to $15,900 each FBT year and novated car leasing.
* Hybrid working arrangements that support flexibility + starter equipment allowance
* Generous leave options including volunteer leave, paid parental leave and the ability to purchase up to two weeks of additional leave
* Access to a wellbeing app and annual reimbursement to support your physical and mental wellbeing
* Gifted leave over the Christmas/New Year period
* Support for you and your family including counselling, legal advice, career coaching, financial counselling, and more
* We invest in our people through ongoing access to learning and development to support your professional growth and career goals.
Everyone is welcome
We're committed to creating a workplace where everyone feels safe, respected, and valued. We are committed to supporting diversity and inclusion in our workforce.
RACS acknowledges Aboriginal and Torres Strait Island people as the Traditional Owners of Country throughout Australia and Māori as the tangata whenua (people of the land) of Aotearoa New Zealand.
We are committed to creating employment opportunities for Aboriginal and Torres Strait Islanders and Māori and building an environment that is inclusive, culturally safe and appropriate.
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