Onboarding & Logistics Coordinator
Location: Mayfield NSW
TEMP - PERM for the right person
Pay Rate: $40/hour (includes casual loading) + Super
Hours: Monday to Friday | 8:00am – 4:30pm
Start Date: ASAP
We are currently seeking an experienced and highly organised Onboarding & Logistics Coordinator to join a fast-paced operations team based in Mayfield.
This position will play a key role in coordinating onboarding, mobilisation, compliance, travel, training, and workforce logistics for personnel across multiple projects.
Key Responsibilities
* Coordinate all onboarding processes including Right-To-Work documentation and background/reference checks
* Prepare onboarding packs, employment documentation, and mobilisation paperwork
* Schedule and coordinate onboarding activities for new employees
* Ensure all onboarding paperwork and compliance requirements are completed accurately and on time
* Assist new hires with completion of forms, inductions, IT setup, and onboarding systems
* Coordinate and book medicals, training, and competency requirements
* Arrange flights, accommodation, and travel logistics
* Assist with visa processing for foreign labour across Australian and international projects
* Maintain and update key resource tracking sheets and personnel records
* Manage crew lists and mobilisation/pay matrices
* Populate and issue Letters of Offer and engagement documentation
* Liaise with management, supervisors, branch staff, and employees regarding personnel mobilisation and onboarding requirements
* Provide general administrative and office support as required
Skills & Experience
* Previous experience in onboarding, mobilisation, workforce coordination, recruitment support, or logistics administration
* Strong understanding of onboarding compliance and employee documentation processes
* Excellent organisational skills with the ability to manage multiple priorities
* Strong attention to detail and ability to work autonomously
* High level interpersonal and communication skills
* Experience working with multiple onboarding systems and stakeholders
* Strong computer skills including Microsoft Excel, Word, and Outlook
* Experience within labour hire, mining, engineering, construction, or shutdown environments highly regarded
* Experience using Pegasus, Damstra, and/or Rapid Global onboarding systems highly desirable
What's on Offer
* Immediate start available
* Stable Monday to Friday hours
* Supportive team environment
* Opportunity to work within a busy project-focused environment
* Competitive hourly rate
At Chandler Macleod, we are committed to fostering a diverse workforce where everyone is welcome. We encourage applications from Aboriginal and Torres Strait Islander peoples, women, people living with a disability and the LGBTIQA+ community.
You can read more about our commitment to diversity and inclusion at https://www.chandlermacleod.com/diversity-and-inclusion
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