Executive Assistant to Managing Director
We are looking for an organized, detail-driven Administrative and Legal Support Specialist to deliver top-notch assistance to our Managing Director while also playing a pivotal role in the smooth functioning of our legal team. This versatile position blends administrative expertise with legal proficiency, offering a chance to thrive in a dynamic and fast-paced setting.
Core Responsibilities
Administrative Support:
* Serve as the primary assistant to the Managing Director, handling scheduling, travel coordination, and preparation for meetings.
* Provide occasional support to the Director of Operations when required.
* Manage priorities, coordinate deadlines, and ensure the Managing Director is fully prepared for all commitments.
* Act as a liaison between the Managing Director and internal/external stakeholders.
* Work closely with other administrative staff to ensure smooth office operations.
Legal Support:
* Prepare, edit, and finalize legal documents, correspondence, and meeting minutes.
* Provide accurate transcription and dictation services.
* Track and follow up on deadlines and tasks related to the Managing Director.
* Assist with legal projects and initiatives as assigned.
* Use legal software to maintain records, generate reports, and manage data.
* Help streamline workflows within the legal team.
Qualifications
* Demonstrated experience as an Executive Assistant, Personal Assistant, or Legal Secretary in a legal setting.
* Strong organizational, time management, and multitasking abilities.
* Excellent verbal and written communication skills.
* Proficiency with Microsoft Office and a proven ability to adapt to new software quickly.
* Impeccable attention to detail and a commitment to accuracy.
* Proactive and solution-focused mindset with strong self-motivation.
* Ability to maintain discretion and confidentiality.
* A positive, team-oriented attitude with a collaborative approach.
What We Offer
* Flexible hybrid work arrangements.
* A chance to work with a respected, growing national law firm.
* Supportive and collaborative team culture.
* Opportunities for professional development and career progression.
* The ability to contribute meaningfully to the lives of Australians.
If you are a meticulous and proactive professional passionate about providing exceptional support within a legal environment, we encourage you to apply!
Seniority level
Not Applicable
Employment type
Full-time
Job function
Administrative and Legal
Industries
Legal Services and Administrative and Support Services
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