Event Planning Specialist
Gippsland Grammar is seeking a highly skilled Event Planning Specialist to plan and execute a major community and fundraising event.
This specialist will coordinate volunteers, stakeholders, and logistics to deliver an exceptional experience for attendees. The role involves:
* Lead planning and execution of the event
* Organise a licensed raffle and secure necessary permits
* Recruit and manage volunteers to support event delivery
* Develop a comprehensive Food Safety Plan
* Collaborate with marketing teams to secure sponsorships
* Design event layout to create an engaging atmosphere
* Oversee logistics and setup to ensure smooth execution
* Liaise with internal departments to ensure seamless communication
* Provide regular updates to senior leadership
* Chair planning meetings to drive progress and decisions
* Manage procurement and supplies to meet event needs
* Coordinate entertainment and develop an event program that captivates audiences
* Ensure compliance with Occupational Health and Safety (OHS) and Child Safe Standards
The Event Planning Specialist will work approximately 2-3 days per week from November 2025 to March 2026 as a contracted position. This role requires strong organisational skills, attention to detail, and excellent communication abilities to successfully deliver the event.
Key Responsibilities:
The successful candidate will be responsible for planning and executing the event, which includes but is not limited to:
* Sourcing vendors and suppliers for event needs
* Coordinating with volunteers and staff to deliver the event
* Managing budgets and finances to ensure the event remains within budget
* Maintaining open communication channels with stakeholders and team members
Benefits:
This role offers the opportunity to work on a high-profile event, develop new skills, and contribute to a dynamic team. As a contracted position, this role provides flexibility and autonomy while working in a fast-paced environment.
About Gippsland Grammar:
Gippsland Grammar is a contemporary educational institution committed to providing a values-driven education. Our community is dedicated to fostering Compassion, Leadership, Excellence, Responsibility, and Respect among students, staff, and families.