Macquarie University is a top‐performing modern university situated in Sydney, Australia, known for its consistency in excellence and five‐star rating. The University is committed to shaping the digital future through robust information governance and record‐keeping practices.
Job Description: PRIMARY DETAIL
* Salary: Up to $155K (HEW Level 9) + 17% superannuation
* Full‐time, continuing appointment
* Macquarie University, Wallumattagal Campus, North Ryde
Uphold statutory obligations, and shape information governance at a university redefining its digital future.
Macquarie University seeks a GIPA and FOI Manager to lead the end‐to‐end management of access applications and ensure compliance with the Government Information (Public Access) Act 2009 (NSW), Freedom of Information Act 1982, and the State Records Act 1998 (NSW).
This unique role serves as the University's delegated Right to Information Officer, exercising independent statutory judgement while contributing to a broader transformation of records and information governance. You will be part of a newly established Records and Information unit within the Office of General Counsel.
Thriving in complex regulatory environments and driving tangible impact across the institution is the core purpose of this role.
About the Role
Reporting initially to the General Counsel, you will manage and coordinate all GIPA/FOI matters across the University and support the management and digitisation of records. The key responsibilities include:
Statutory Access Management
* Exercise independent statutory judgement as the University's Right to Information Officer to determine access applications under the relevant State and Commonwealth Acts.
* Manage the full lifecycle of GIPA/FOI matters, including intake, assessment, consultation, tracking, determination, and review, ensuring all responses are lawful, timely, and defensible within statutory timeframes.
Records Identification & Validation
* Work with business areas to scope requests and identify, retrieve, assess, and validate records required for statutory responses and subpoenas, ensuring accuracy, completeness, and defensibility.
Risk & Compliance
* Ensure institutional compliance with all GIPA/FOI obligations, including consultation requirements, review processes, and reporting.
* Identify and manage risks associated with information access requests, particularly sensitive or precedent‐setting matters, and elevate systemic or material risks as required.
Stakeholder Guidance & Advice
* Provide practical, plain‐language guidance to business areas on GIPA/FOI obligations, discoverability, exemptions, and broader records and information management obligations.
Reporting, Insights & Continuous Improvement
* Monitor trends, performance, and recurring issues in GIPA/FOI activity, providing reporting and insights to senior stakeholders on compliance posture and risk exposure.
Information Governance Partnership
* Partner with Data Governance and Privacy functions to embed consistent, integrated approaches to information governance.
Records & Information Governance Contribution
* Contribute to broader governance uplift, developing guidance materials, training resources, and workflow documentation while maintaining priority for statutory obligations.
About Us
The Office of General Counsel at Macquarie University encompasses five focus areas: Legal Services, Corporate Governance, Archives and Records/GIPA, Compliance and Privacy, and Internal Audit. It plays a central role in providing oversight and assurance to Council, the Audit & Risk Committee, and the University Executive.
The Records and Information unit has dedicated resourcing to support a structured program of assessment and change aligned with the University's digital transformation agenda. This role sits at the heart of that transformation.
About You (Selection Criteria)
* Demonstrated experience managing or coordinating GIPA and/or FOI requests, or equivalent statutory information access regimes.
* Sound understanding of confidentiality, privacy, and information governance principles relevant to institutional records.
* Ability to apply legislation pragmatically in complex organisational contexts.
* Well‐developed coordination, communication, and stakeholder engagement skills.
* Experience in a higher education or public sector environment.
* Familiarity with enterprise record‐keeping systems and record retrieval practices.
* Experience developing guidance and training materials for non‐specialist audiences.
How to Apply
To be considered, please apply online with your CV and a cover letter outlining how your experience aligns with the selection criteria.
Applications Close
Sundays, 7 June 2026
We reserve the right to progress or decline an application prior to the application closing date.
For enquiries, or a confidential conversation about the role, please contact James Lonsdale, General Counsel via or Sarah Bate, Head of Talent Acquisition via .
Why Join Us?
Macquarie is a university engaged with complex problems and opportunities. Our culture values innovation, diversity, and inclusion.
Benefits include:
* Flexible, hybrid work arrangements
* 17% Superannuation
* Subsidised onsite parking options
* Extensive training and professional development programmes
* Onsite childcare facilities to support working parents
* Onsite vacation care during school holidays
* Discounted health insurance
* Subsidised membership at our Sport & Aquatic Centre
* Employee Assistance Program for free and confidential support
* Convenient onsite GP, imaging, and physiotherapy clinics
Pre‐Employment Checks
Macquarie University cultivates a workplace defined by safety, ethical conduct, and integrity. Prior to an offer of employment, preferred candidates will be required to complete pre‐employment checks relevant to the role.
Employment is conditional upon the completion and maintenance of all role‐required pre‐employment or background checks in a satisfactory manner.
If you are already part of the Macquarie Group, you will need to apply through your employee Workday account. To apply for this job: login to Workday and go to the Careers App > Find Jobs.
A Place Where You Belong
At Macquarie, we believe diversity makes us stronger, inclusion drives our success, and belonging inspires us to do our best work. We foster a community that values different backgrounds, identities, and experiences and empower our people to thrive through supportive leadership and a commitment to genuine care and respect.
Flexible Work
We believe by providing flexibility in when, where, and how work is done, we can support staff to manage their personal commitments while optimising performance and contributions. Learn more about our culture and hiring process on our Jobs at Macquarie page.
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