Receptionist & Administration Assistant
Join our Sydney team as a Receptionist & Administration Assistant, where you'll be the face of the office and play a vital role in keeping day‐to‐day operations running smoothly. This highly visible, people‐focused role is suited to someone organised, proactive, and service‐driven.
Key Responsibilities
Reception & Office Coordination
* Act as the first point of contact – meeting and greeting clients and visitors
* Manage incoming calls and direct enquiries appropriately
* Oversee meeting room bookings, set‐up, and pack‐down
* Ensure meeting rooms, kitchens, and shared spaces are clean, stocked, and fully functional across both office levels
* Maintain office presentation, including coffee machines, dishwashers, and general tidiness
* Receive, sort, and distribute mail and packages
* Book couriers (local, interstate & international)
Office & Event Support
* Coordinate catering, refreshments, and logistics for internal events (e.g., town halls, team events, celebrations)
* Support event management for quarterly team events
* Assist teams with external event coordination where required
* Create internal communications (e.g., TV slides, staff reminders – optional)
Administration Duties
* Ensure administrative tasks are completed accurately and on time
* Process invoices and vendor payments via D365
* Assist with document formatting, submissions, and presentations
* Maintain stationery and office supply inventory, including ordering and restocking
* Organise business cards nationally
* Log and coordinate office maintenance requests with building management
* Program security passes for new starters and visitors
* Allocate and manage staff lockers
* Provide general administrative support across teams and assist with ad‐hoc tasks
Qualifications
* 1–2 years' experience in administration or reception (preferred)
* Strong organisational and multitasking skills
* Excellent communication and interpersonal abilities
* High attention to detail and a proactive approach
* Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
* A professional, friendly, and team‐oriented attitude
Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community.
#J-18808-Ljbffr