On-site
Posted 17 hours ago
The
Executive Assistant
will provide high-level support to the sales team at
Team Smith, Ray White Maleny
. This role is ideal for a motivated, people-focused individual who thrives in a dynamic environment and enjoys variety in their work. You will be involved in everything from coordinating property campaigns and inspections to client communication, marketing, and assisting with events.
We're looking for someone who can jump in wherever needed, takes initiative, and genuinely enjoys working in a fast-paced, high-performing environment. You'll be trusted to manage key tasks, communicate confidently, and represent the team's professionalism and values at all times.
The position offers flexibility, growth potential, and the opportunity to be part of a close-knit team with a strong culture and reputation for excellence.
Key Responsibilities
Prepare and distribute
vendor reports
and manage client communication.
Coordinate inspections, building and pest appointments, and photoshoots.
Liaise with sellers, buyers, and solicitors, ensuring clear and professional communication.
Assist with auction day preparation, marketing coordination, and event support.
Deliver an exceptional client experience that reflects Team Smith's high standards.
Marketing & Events
Letterbox drops, photography, and property signage installations.
Assist with social media scheduling, property campaigns, and online marketing.
Support the organisation of community events and auctions.
Administration & Team Support
Handle general office administration, correspondence, and workflow.
Anticipate team needs and step in to assist as required.
Maintain accurate records, databases, and document management systems.
Skills & Attributes
Excellent written and verbal communication skills.
Honest, dependable, and guided by strong personal and professional integrity.
Organised, detail-oriented, and calm under pressure.
Able to work autonomously while being a genuine team player.
Proactive and adaptable, someone who sees what needs to be done and does it.
Quick learner, comfortable with digital tools and systems.
Bubbly, approachable, and people-focused.
Real estate experience is helpful but not essential — the right attitude is everything.
Culture & Values
At
Team Smith
, culture is everything. We work hard, laugh often, and lead with integrity. We value honesty, communication, and consistency the kind that builds lasting relationships and trust.
You'll join a supportive, community-driven team that celebrates initiative, reliability, and a positive attitude. If you're someone who takes pride in your work, values teamwork, and loves helping others succeed, you'll fit right in.
About Ray White
The Ray White Group encompasses a collection of diverse yet interconnected businesses, united by a shared heritage that dates back to ****. Our journey commenced in the humblest setting of Crows Nest, a frontier town in regional Queensland, where the first Ray White office originated. Over the course of more than 120 years, we have experienced remarkable growth, currently 12 businesses within the group, more than 1,000 offices in our network, and close to 300 corporate team members.
We are dedicated to creating an exceptional environment that empowers our talented individuals to forge outstanding careers and reach their full potential. Our business is founded on curiosity and a desire to learn.
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