Overview
Play a critical role in the built environment by uplifting lives, creating regenerative environments and advancing industries. Work in a truly flexible environment with an incredibly supportive team where collaboration and innovation are encouraged. Create futures worth inheriting with SMEC and the SJ Group.
About SMEC
SMEC provides unique opportunities to work on iconic industry projects with experienced colleagues and leadership teams. We support and empower employees to drive innovation initiatives within a well-established and growing organisation. With over 16,500 employees in 120 offices across 40+ countries, we partner with Surbana Jurong and Robert Bird Group (RBG) to deliver integrated Infrastructure, Urban Development and Management Services to clients worldwide.
The Role
We are seeking a detail-oriented Project Administrator to provide administrative support to our Brisbane Rail & Metro team. The Project Administrator contributes to the development and production of project deliverables within project administration, document control, data processing and general administrative support. You will work closely with engineers and be a vital member of the team supporting the project and the broader administrative team. To be successful, you must have excellent communication, time management and interpersonal skills. We are looking for someone with the right approach to work and a passion to prepare proposals and documents, create and monitor projects in SMEC's systems and provide general admin support in a corporate environment.
Key Responsibilities
* Assisting with preparation of bids and submissions
* Supporting the financial functions of the team, including resourcing projections, project invoicing and monthly reporting
* Preparing, coordinating and distributing documents, reports and presentations
* Assisting with providing effective administrative support and coordination of the local team
* Establish and maintain project controls systems and procedures that assist in the development and production of project deliverables
* Take an active role in formalising and managing the Project Management, Project Quality Assurance, WHS and Document Control Procedures adhering to SMEC's policies and procedures
* Ensure analysis and site tasks undertaken meet appropriate technical standards and requirements of the client and SMEC
About You
* Excellent verbal and written communication skills to advise and guide project delivery in a pro-active manner
* Minimum 4 years' experience working in a similar role, ideally within infrastructure projects
* Ability to take initiative and work with minimal guidance
* Solid organisational and time management skills, with high attention to detail
* Intermediate to advanced MS Office / ERP / CRM / Financial Software skills
* Ability to build and maintain trusted relationships with key clients and stakeholders, and deliver excellent service
* Commitment to diversity, inclusion and gender-equitable workforce
Careers and Culture
SMEC is committed to building a diverse, inclusive and gender-equitable workforce and encourages applications from people of all backgrounds across engineering and technical disciplines. We provide a supportive and flexible working environment that recognises individual contribution, supports career progression, and enables our people to balance work and life. As a family-friendly employer, we offer flexible working arrangements and benefits including 18 weeks of universal paid parental leave. We foster an inclusive culture that supports gender equity, LGBTI+ inclusion and First Nations representation, with access to strong professional networks and mentoring programs.
How To Apply
To apply, click on the Apply Now link and follow the prompts. For a confidential discussion, please contact Awestha Momand – awestha.momand@sjgroup.com. All recruitment activities go through our Resourcing function; no agency input is required and unsolicited resumes are not accepted.
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